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Sub-Grant Officer

Posted in March 7, 2017

CARE

Job Type

Full Time

Location

Somalia

Description :

Organization: CARE
Country: Somalia
Closing date: 15 Mar 2017

CARE International is an international NGO working in Somalia. CARE and its partners work with vulnerable communities to address the underlying causes of poverty and promote peace and development, as well as mitigating immediate suffering caused by drought, conflict and displacement. We invite applications from experienced and talented individuals to fill the Sub-Grant Officer position. This position will be based in Garowe, Puntland with frequent travel to other Care offices.

Position Summary

The Sub-grant Officer based in Garowe will work in close coordination with the Sub grants manager, The Finance Team, the Compliance and the partnership units in the field offices and the country office. He/she will also work with other departments such as Procurement/logistics, programs and other various sector specialists/advisors, project managers and area coordinators at their respective field offices. In consultation with the Sub-grants manager, she/he will ensure implementation of sub grants Policy and sub-contracting procedure of CARE and donors Rules & Regulations at all levels in their respective regional partners. She/he will facilitate partners’ institutional capacity building and strengthening and ensure compliance with contractual obligations at regional level.

Duties & Responsibilities

  1. Identify potential partners and establish relationships with selected partners in the respective regional office in line with CARE’s strategic priorities, policies and procedures (including sub-agreement policy and partnership strategy).
  2. Coordinate a transparent partners’ assessment process including Due Diligence and Partners’ Capacity Assessment to support effective engagement in partnership with CARE in the region.
  3. Participate in prospective partners’ proposal review including review of the proposed budget and compile comments for further sharing with the Sub grants Manager and partners’ improvements through PMs and partner representatives
  4. Advice and support Programs for using the correct agreement formats according to the sub grants policy in any new sub grants engagements.
  5. Prepare and support in MoUs, sub-grant agreements and ensure relevant sub-grant agreements documents are prepared before signing agreements.
  6. Monitor and conduct review of support documentation to ensure adherence of all clauses in subcontracts/ sub-grant agreements/MOUs are met by partners under your supervision.
  7. Check the correctness of monthly and quarterly liquidations & support documents from partners and recommend the necessary improvements- Document any communications in sub grant files.
  8. Carry out autonomous field checks and visits to support and build capacities of the Field partner Finance teams.
  9. Prepare monthly & quarterly budget monitoring reports (burn rates) for partners- as monitoring mechanism to mitigate any over/under spent in time.
  10. Prepare a sub grant opening meeting for all new partners.
  11. Submit and share a timely liquidation reports with sub grants manager for reviews.
  12. Implement mechanism to ensure joint monitoring and communication with partners to maximize impact of project or strategic engagement in the respective region.
  13. Coordinate and participate in reviews of partners’ work and facilitate Sub grant’s close out process with Sub grants manager, PMs and Partners.
  14. Help to promote quality & accountability practices among all implementing partners through joint monitoring with Program staff and partner representatives
  15. Facilitate and visit partner office to review supporting documents with partner staff. This is to provide further guidance, support and on the job training.
  16. Assist in providing technical assistance to partners in issues related to donor compliance, Budget Templates and guidance on exchange rates (losses and gains).
  17. Support and conduct Risk/Capacity Assessment of potential Partners before any engagement with CARE.
  18. Support Sub Grants Manager in identification of capacity gaps of partners and staff and help to develop plans to ensure capacities of partners and staff are built accordingly.
  19. Support and Implement capacity building plan for all- project staff and selected partners and government counterparts on sub grants policies and procedures.
  20. Support the sub grants manager and other staff in organizing and facilitating pre-award trainings for selected partners (specifically sub grants policies, compliances and financial training workshops before start of the sub grants implementation).
  21. Support the Partnership Advisor and other staff in organizing sub-contracts/sub-grant agreements management workshop after signing the sub-contracts/ sub-grant agreement/MOUs and before the sub grant start-up/implementation.
  22. Facilitate and support the communication with respect to Sub grants policies and procedures within the field/regional office level, with partners and other stakeholders in consultation with the Sub grants manager.
  23. Maintain close coordination with all Programs, support programs, potential partners and other stakeholders at field level.
  24. Support and maintain good communication protocols with all partner correspondences and document if necessary.
  25. Set up and maintain Sub grant files for all active & closed Sub grants , maintain electronic files of the same on the shared drive
  26. File and achieve all sub grants liquidations and supporting documents according to the sub grants files and labeling formats.
  27. Maintains copy of sub-contract / sub-grants agreements and other project related records in the respective field office to meet audit requirements while submitting original to Nairobi Office.
  28. Share and update database of potential partners in the respective regional office level on a monthly basis.
  29. Prepare field /monitoring reports on any official trips taken outside your duty station or partner visits.
  30. Share monthly updates/reports on Sub grants from respective Partners with Sub grants manager.
  31. Prepare quarterly work plans and share with the Sub grants Manager in every quarter.
  32. Update sub grants files on monthly basis according to the sub grants checklist.

Requirements

  • Bachelor degree in Business Administration- Accounting / Management option.
  • Five (5) years’ experience in public/private sector working with partner organizations.
  • Must have sufficient expertise of management and capacity Building of partners NGOs.
  • Must be familiar with USAID, ECHO, EU and other donors’ rules & regulations.
  • Must have sufficient knowledge of contract management.
  • Good writing and analytical skills

Competencies

Respect, accountability, accountability, analytical ability, networking, adaptability, initiating action, building partnerships, communication with impact, facilitating change, coaching, managing performance for success, operational decision making, planning and organizing

How to apply :

Interested candidates who meet the criteria above are encouraged to send their application letters and detailed CV to SOMRecruitment@care.org by March 15, 2017. Kindly indicate “Sub-grant Officer – Garowe, Puntland” on the subject line when applying. Only shortlisted candidates will be contacted. For more information about CARE and its programs, visit www.care.org

CARE is an equal opportunity employer promoting gender, equity and diversity. Female candidates are strongly encouraged to apply. Our selection process reflects our commitment to the protection of children from abuse.

Apply Now

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