The Pharo Foundation (hereafter “the Foundation”) is a privately funded entrepreneurial organisation that runs philanthropic programmes as well as for-profit social enterprises. The Vision of the Foundation is an economically vibrant and inclusive Africa. The Mission is to achieve our vision by investing in Africa’s human and physical capital with a strong focus on job creation.

In 2019, in line with its growth strategy, The Pharo Foundation took over this prestigious school, along with the Kindergarten and the Secondary School in Sheikh. The school was built to address the educational gap evident in primary schools. The school is built on an acre of land located in Shacab Area – Koodbuur District.

The Pharo Primary School implements a formal education programme for the primary level (grade 1 to grade 8). The school has 16 classrooms and teaches more than 540 students between the ages of 6 – 13. The Pharo Primary School delivers an integrated curriculum which covers different development areas that are designed for the 21st century learner. The education programme includes studies in Somali, Arabic, English, Mathematics, Humanities, Science & Technology and Creative Arts. The school is equipped with supporting facilities which include a computer lab, a science lab, an arts lab, an outdoor playground, and a library

Headquartered in London, the Foundation also has an operational HQ in Nairobi and offices in Addis Ababa, Assosa and Hargeisa.

Position: School Administrator

Location: Hargeisa

Reporting to: The School Principal

This is an exciting opportunity to play a meaningful role in the growth of The Pharo Primary school and the pursuit of its goals.

We are looking for an enthusiastic and friendly school Administrator to manage all administrative tasks in

our school. As a School Administrator, you’ll need to wear many different hats; the planner, the problem-solver, the educator and the counselor being a few of them. You should have the skills to communicate with various people, handle budgets and logistics, and keep all educational programs running.

If you’re up to the task, and you’re also committed to high-quality education, we’d like to meet you.

Duties and Responsibilities:

Administration Tasks

• Manages the responsibility of the handymen, cleaners, gardeners and other general services, ensuring the school is properly cleaned and maintained.
• Supervises the activities of the school watchmen to ensure a safe and secure premise.
• Prepares and supervises the staff leave roster, and ensures that correct leave procedures are followed.
• Keep records of asset and updates the record on regular basis.
• Manage school inventory by Keeping track of material, starting from stocking, distribution and returning.
• In charge of School stores and update store ledgers regularly.
• Make sure that transportation of pupils, personnel and material is well organized.
• Facilitate for the best available staff welfare and always provide suitable working materials, supplies and gear.
• Follow up maintenance of school equipment and prepares maintenance schedule.
• Conduct performance appraisal for the supervisees.

Finance Tasks

• Ensures fees are invoiced to the parents at the beginning of each term.
• Follow up outstanding student fees through the tracking sheet.
• Monitors & records all fees collected & ensures proper receipts are done.
• Update the fees register book on daily basis.
• Issue purchase requisition form to all school administrative and academic supplies
• Manage the petty cash for the school as per the school’s procedures and protocols.
• Assist the school principal in preparing annual budget of the school.
• Assists the school principal in preparing annual projected cash flow statement.
• Monitor expenditures, ensuring the school is run as economic as possible, in accordance to the provisions of the school budget. Reports any irregularities to school principal.
• Apply and comply with the Pharo Foundation financial policy.

General Tasks

• To work effectively as part of a team and to promote the smooth running and efficiency of the school management.
• To work within the agreed framework of the school’s policies and procedures.
• To attend staff meetings, staff development and training as appropriate to your position.
• To carry out such other duties which will enhance the efficiency and effectiveness of the department and school.
• To keep all data regarding the school, pupil, parents and staff confidential at all times.

Qualification Requirements:

• Degree in business administration or accounting
• Proven experience as a School Administrator minimum of two years
• Ability to use computers (e.g. MS Office) and education management systems
• Excellent communication skills
• Outstanding methodical and organizational ability
• Attention to detail
• Problem-solving and conflict resolution skills
• Good judgment and decision-making aptitude
• Excellent understanding of customer care and a confident and polite telephone manner.

Behavioural Attributes

• Behaves in an exemplary manner and at all times acting as a role model within and outside the Pharo School.
• Self-assured, internally motivated, and passionate administrator with outstanding communication skills, driven to succeed and make a difference.
• Must be a good moral character, honest, trustworthy and dependable.
• Have a caring and nurturing attitude towards young learners.
• leadership skills.

Salary and Benefits

• The salary and benefits package is competitive and will be commensurate with qualifications and experience.
• Medical insurance is provided in accordance with The Primary School’s Health policy.