12 Months

Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

The Procurement Officer is responsible for the buying/sourcing of goods and services within Garowe in general and in particular DRSLP/IGAD project based on needs of Save the Children’s programmes, managing requests and relations for a complex portfolio of programmes. The Procurement Officer will also support the SCI Supply Chain Manager/Supply Chain Coordinator in supply market research and analysis, running quotations / tenders and setting up Contracts or Framework Agreements for key supplies and services to ensure value for money is achieved through best in sector sourcing strategies and Procurement processes.

Reports to: Area Supply Chain Manager

Staff reporting to this post: No staff directly report to this post

Support the delivery of SCI sourcing strategy

• Under direction of the line manager, undertake supply market research and analysis, run quotations/tenders and set up Contracts, Pre-Qualified Suppliers and/or Framework Agreements where appropriate for key supplies.
• Provide Procurement advice and support to field offices, Particularly DRSLP/IGAD Program team.

Procuring Goods and Services (Buying)

• Manage suppliers professionally and proactively, providing feedback to improve performance and leading periodic review meetings.
• Provide procurement advice and support to field offices, Particularly DRSLP/IGAD Program team.
• Deliver management information reports summarising key trends in performance of the procurement section against KPIs.
• Manage procurement for the DRLSP/IGAD programme in line with SCI procurement policies, processes, Donor (AfDB) policies and quality standards through supervision of Purchase Requests and Purchase Order processes.
• Deliver on the DRLSP/IGAD project supply plan, combining use of ad-hoc procurement, approved suppliers and contracted suppliers to meet the needs of the programmes.
• Ensure all orders are processed in timely manner, inputted on Procurement Tracker, status updates are communicated to programmes, and that all relevant documentation is filed appropriately.
• Ensure supplier files are routinely updated on performance and that regular reviews of performance are undertaken by the Procurement Committee for evaluation of suppliers for future use.
• Develop strong relations with Puntland area office programs to support them in improving their ordering practices and review all Procurement Plans together with the Area Supply Chain  Manager. Delegate to the Procurement Assistant (if present) routine Procurement duties and support and supervise to ensure processes are followed in a timely manner and according to SCI policies.

Sourcing of goods and services

• Manage Procurement for the DRLSP/IGAD programme in line with SCI Procurement policies, processes, Donor (AfDB) policies and quality standards through supervision of Procurement Requests, Requests for Quotation, Comparative Bids Analysis, Procurement Committee and Purchase Order processes.
• Ensure overall best value for money is achieved through a competitive and transparent Procurement process considering quality, availability, time frame, transport and storage costs and technically advise the Procurement Committee accordingly.
• Ensure Procurement Committees are established where required and that they fully understand and undertake their responsibilities at all times.
• Develop strong relations with field office programmes to support them in improving their ordering practices and review all Procurement Plans together with the line manager.

Team Management and Capacity Building

• Conduct Performance Review with line report and ensure clear work and personal development objectives are established with timelines and regular feedback and support is provided.
• Develop strong relationships with field office programmes to support them in improving their Procurement practices

Performance Management

• Support the line manager in the production of management information reports on a monthly and quarterly basis, including data analysis and recommendations on improving the efficiency of sourcing services
• Ensuring all financial benefits from sourcing are documented and tracked.

Governance

• Promote and ensure compliance to our Procurement Policy,  Procedures and quality standards
• Implement and ensure compliance to our Procurement Policy, Procurement Manual and established Procurement Procedures

Other

• While the majority of work will be carried out in the <CO> office – h/she may be required to make occasional support visits to field offices.
• S/he may be required to carry out inductions with new staff on aspects of their role and areas of expertise.
• S/he may be required to represent Save the Children on Procurement related seminars or workshops.
• S/he may be required to provide technical support to Implementing Partners.

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength

• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

• Bachelor Degree or Diploma in procurement and Supply Chain Management and/or equivalent subject with relevant professional experience

• Minimum of 3 years of relevant experience working in Procurement, preferably in an NGO/and/or development program, with in depth experience in managing complex sourcing processes and supplier relationships
• Ideally knowledge of procurement processes, rules and regulations in the INGO/UN System
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
• Experience in supply chain management in an emergency environment focusing on Procurement,
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies.
• Willingness to undertake field travel as required and work in difficult environments according to travel environments
• Fluency in written and spoken English
• Commitment to and understanding of Save the Children’s aims, values and principles

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Because Save the Children’s work is based on deeply held values and principles, it is essential that our commitment to children’s rights and humanitarian principles is supported and demonstrated by all members of staff. Save the Children’s Code of Conduct sets out the standards which all staff members must adhere to.

I …………… understand and agree to undertake my responsibility in accordance with the above listed accountabilities/activities and also abide the terms and conditions of the contract

Signature: ……………….