Monitoring and Evaluation Officer

Description :

Organization: UN Office for the Coordination of Humanitarian Affairs
Country: Somalia
Closing date: 07 Mar 2017

Title: Monitoring and Evaluation Officer

Type of Contract & Level: Fixed Term Appointment

Level: NOB

Direct Supervisor: Head, Somalia Humanitarian Financing Unit

Duty Station: Mogadishu, Somalia

Duration: 1 year with possible extension

Date of issue:

Date of closure:

II. Organizational Context

The situation in Somalia remains fragile with continued political instability, climatic variability, and lack of basic social services. OCHA’s role is to coordinate effective and principled inter-agency humanitarian response and ensure that relief assistance reaches the people who need it in a timely manner. In line with UNOCHA’s global mission, OCHA Somalia continues to:

1. Advocate for access to basic services, especially water, sanitation, education and health for vulnerable communities, including the collection, analysis and dissemination of information to humanitarian partners, and negotiation of access.
2. Support the government efforts and humanitarian organizations in relocation of internally displaced and return.
3. Coordinate the implementation of humanitarian response in Somalia with UN agencies and Programmes, national and international NGOs and local authorities/communities as appropriate, with focus on strengthening the cluster approach.
4. Enhance a protective environment that respects the human rights of all, including IDPs, returnees and minority clans.

The incumbent will report to the Head of the Somalia Humanitarian Financing Unit (SHF) and he/she will work closely with the SHF staff, Somalia based staff, and national and regional cluster coordinators. He/she will travel extensively to project implementation locations within Somalia and occasional travel to Nairobi.

III. Functions / Key Results Expected

Summary of Key Functions:

• Implementation of the monitoring pillar of the SHF accountability framework.

• Ensuring quality of SHF accountability activities especially monitoring.

• Information Management.

• Provision of support to the clusters in their monitoring and accountability activities.

• Facilitation of knowledge building and knowledge sharing on monitoring and evaluation within OCHA Somalia, clusters and with the SHF implementing partners.

1. Implementation of the monitoring pillar of the SHF accountability framework.

• Overall responsibility for SHF field monitoring.

• In close coordination with SHF staff, development and implementation of project monitoring plans

• Provide functional training on monitoring and evaluation to SHF partner staff and offer capacity support where and when viable.

• Orient and train field staff in understanding and applying various monitoring tools and methods as well as verify the accuracy of reports submitted by recipient organizations.

• Undertake regular and frequent field site monitoring missions in line with the monitoring plan and in close coordination with OCHA Somalia Sub Offices.

• Assist with the coordination and implementation of monitoring visits, Third Party Monitoring (TPM), Remote Call Monitoring (RCM) and financial spot-checks of SHF funded projects.

• Review submitted project monitoring reports, analyze the results/lessons learnt and follow up on recommendations with respective partners.

• Document, analyze and interpret the results from field monitoring visits, Third Party Monitoring (TPM) and spot checks, to inform the progress against the strategic objectives of he Fund and the HRP.

1. Ensuring quality and accountability of monitoring

• Ensure the standards and systems used to deliver quality and accountable services and monitoring reports include information on levels of compliance achieved against standards and indicators.

• Analyse lessons learned for quality and accountability.

• Promote monitoring, evaluations and audits as means of guiding and supporting agencies implementing SHF funded projects.

• Contribute to the implementation of external reviews/evaluations as agreed by the clusters and the SHF Advisory Board

• Work with agencies and clusters to seek innovative methods for remote management and monitoring to improve accountability.

1. Information Management:

• Coordinate the periodic update of project monitoring timelines, results and recommendations in the Grant Management System (GMS).

• Participate in the request and review of partner due diligence information/document submissions and corresponding status update in GMS.

• Contribute to the management of partner capacity assessment information in GMS and Risk Management Unit (RMU), Contractor Information Management System (CIMS).

1. Provision of technical support to the Clusters:

• Provide technical support to each of the nine Clusters to monitor and evaluate the defined Cluster objectives and specific SHF success indicators and targets.

• Provide technical support/guidance to the Cluster Coordinators/Chairs and Cluster Support Officers to develop simple and value-adding monitoring strategies and tools.

• Provide technical support/guidance to the Clusters in the identification of current monitoring methodologies used by the Clusters and identify good practices.

• Provide technical support/guidance to the Clusters in monitoring and reporting responsibilities ensuring coherence with existing reporting requirements.

1. Facilitation of knowledge building and knowledge sharing on monitoring and evaluation within OCHA Somalia, clusters and with the SHF implementing partners

• Identify and formulate monitoring and evaluation findings, lessons learned and recommendations to be integrated into management efforts, disseminated in learning events and channeled into decision-making processes;

• Collaborate and coordinate with other UN agencies, government agencies, NGOs, and other organizations on monitoring and evaluation issues.

IV. Impact of Results

The key results have an impact on the overall effectiveness and success of OCHA interventions and activities in providing Humanitarian assistance. Effective implementations of evaluation policies and strategies, as well as efficient organization and coordination of the evaluation process, enhance the organization’s capacity and credibility in implementation of highly effective programmes with strong impact.

V. Competencies and Critical Success Factors

Functional Competencies:

Building Partnerships

Level 1.2: Maintaining a network of contacts

 Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues

Level 1.2: Basic research and analysis

 Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things

 Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise

Level 1.2: Fundamental knowledge of own discipline

 Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position

 Ability to formulate and manage budgets; manage contributions and investments; manage transactions; and conduct financial analysis, reporting and cost-recovery.

 Possesses knowledge of organizational policies and procedures and applies them consistently in work tasks

 Analyzes the requirements and synthesizes proposals

 Strives to keep job knowledge up-to-date through self-directed study and other means of learning

 Demonstrates good knowledge of information technology and applies it in work assignments

Promoting Organizational Change and Development

Level 1.2: Basic research and analysis

 Researches and documents ‘best practices’ in organizational change and development within and outside the UN system

Design and Implementation of Management Systems

Level 1.2: Research and analysis and making recommendations on management systems

 Make recommendations relative to work-processing approaches and procedures which would lead to more efficient systems design

Client Orientation

Level 1.2: Establishing effective client relationships

 Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion

 Organizes and prioritizes work schedule to meet client needs and deadlines

 Establishes, builds and sustains effective relationships within the work unit and with internal and external clients

 Anticipates client needs and addresses them promptly

Promoting Accountability and Results-Based Management

Level 1.2: Basic monitoring

 Gathers, analyzes and disseminates information on best practice in accountability and results-based management systems

Core Competencies:

 Demonstrate corporate knowledge and sound judgment

 Self-development, initiative-taking

 Acting as a team player and facilitating team work

 Facilitating and encouraging open communication in the team, communicating effectively

 Creating synergies through self-control

 Managing conflict

 Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.

 Informed and transparent decision making

VI. Recruitment Qualifications

Education:

Master’s Degree or equivalent in International Relations, Political Science, Economics or related social sciences.

A first level university degree with relevant academic qualifications with a combination of 4 years of relevant work experience may be accepted in lieu of the advanced university degree.

Experience: • 2 years of relevant experience at the national or international level in providing management advisory services and hands-on experience in design, monitoring and evaluation of projects.

• Experience with new monitoring tools such as remote call monitoring, aerial photography, SMS campaign, mobile money monitoring, biometry is an asset.

• Previous experience in Humanitarian Coordination and thorough knowledge of the cluster system is an asset.

• Good knowledge of financial control systems and previous exposure to accounting and auditing tools is an asset

• Advanced experience in the use of computers and office software packages and handling of web based management systems.

Language Requirements:

Fluency in oral and written English and Somali is a requirement.

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