Finance Team Leader – Dollow
DRC
Job Type
Full Time
Location
Dolow, Jubaland
Description :
DRC has been providing relief and development services in the Horn of Africa since 1997. Using a human rights framework, the DRC Somalia operations focuses mainly on people who are affected by displacement, including refugees, internally displaced, and migrant.
Danish Demining Group (DDG) is a specialized unit within DRC which implements mine action and armed violence reduction (AVR) programmes. DDG’s mandate is ‘to create a safe environment free from armed violence and the remnants of conflict’, and DDG does this via a programmatic focus on four key sectors: Security Systems Reform, Small Arms and Light Weapons (SALW) management, Mine Action and Conflict Management.
Overall Purpose of the role:
Under the supervision of the Area Manager the Area Office Finance Team Leader supports in day to day routine Financial duties, review budget/budget revisions and other duties as per the JD and is the lead Focal point for the area office finance staff. Finance Team Leader also acts as “Technical Focal Points” to area office finance and program staff on Finance aspects.
Accountable for people management of all finance staff including conducting performance appraisals (closely overseen by the next-level manager). Accountable for ensuring that agreed work plans and tasks set by the next-level up Manager are implemented on time:
Responsibilities:
Accounting / Finance
- Prepare/Review payment journals and invoices in DRC Dynamics for completeness and accuracy before forwarded to Country Office (CO).
- Review & submit IDRAs to Country Office and update the bank signatories, as and when required.
- Monitor the liquidity levels of the offices and ensure that the cash requests are submitted through DRC Dynamics on time as per the deadlines.
- Review monthly payroll and allocation for Time sheets for all staff.
- Review X’s and follow up with the staff to ensure advances are cleared within approved time frame.
- Reconcile the X’s on monthly basis and forward to Country Offices as per the deadline.
- Ensure all X’s are settled for closing projects within liquidation period.
- Ensure the supporting documents are scanned on monthly basis and forwarded to Country Finance Specialist as per the provided deadlines.
- Review Area Office Finance payment documentation for accuracy and compliance with DRC/Donor guideline procedures and payment checklist.
Budgeting and Reporting
- In coordination with the AM Develop annual budgets for DDG/DRC office and Master budget on monthly basis and ensure all data are accurate.
- In Coordination with AM, conduct Monthly BFU/TDL reviews meeting & monitor actual spending and advice AM/Program team to avoid overspend and plan on underspending, clearing of outstanding advances.
- Contribute and support on preparation of donor budgets with support AM.
- Ensure the TDL’s are cleaned for donor reporting and inform Country Finance Specialist.
- Ensure partner cash books are reviewed and uploaded on DRC Dynamics on monthly basis, review all supporting documents, scan vouchers and submit to Country Finance Specialist.
Others
- Minimize financial risks by ensuring that DRC/DDG financial policies and procedures as set in Operations Handbook and any other CO/RO/HQ instructions are strictly adhered to through predefined effective internal control system.
- Review Area office scanned documents before forwarding to Country Finance Specialists.
- Conduct regular compliance checks on Area offices.
- Ensure the implementation of recommendations raised through internal & external audits, compliance audits etc.,
- Review and monitor partners’ financial reporting /capacity building also provide additional technical assistance to partners as necessary to maintain high standards of compliance. If additional support is required coordinate with CO Finance Specialist.
- Support the Country Finance Team in internal and external audit process.
Local Tax management
- Coordinate with Area Finance, HR/Admin staff and/or with NGO Liaison bodies to obtain relevant local tax laws/requirements and ensure DRC/DDG is in compliance with same. This includes obtaining tax exemptions (i.e. Value Added Tax [VAT]) letters on yearly basis.
- Coordinate with HR department to ensure all taxes related to staff salaries are paid on timely manner to the relevant departments within your area of support. This included taxes for Expatriate salaries, where applicable.
- Support the Finance to coordinate with the Procurement and Logistics department to ensure the relevant taxes (if applicable) are indicated in all supplier documentation and paid to the relevant departments on timely manner.
- Keep Head of support service, Finance Manager, Country Finance Specialists and Head of HR/Administration informed of the latest developments.
Education, experience & technical competencies
- University degree in Finance/Accounting/Commerce/Business Administration or three-five years DRC/DDG experience in Finance/Accounting work combined with Diploma/Technical certificate in Finance/Accounting.
- At least three year’s work experience in field of finance/accounting/book keeping in an NGO or the commercial sector.
- Hands-on experience/skills in MS Excel (experience in working with formulas).
- Experience in preparation of Donor budgets for Danida/SIDA/USAID/EU/UN donors will be an advantage.
Desirable:
Ability to prepare basic training to Finance/Program staff.
- Languages: Strong proficiency in English, both written and spoken, minimum level 3 (i.e. High Intermediate level of English)
- Fluency in spoken and written Somali is required
ABOUT YOU
In this position, you are expected to demonstrate DRC’s five core competencies:
- Striving for excellence: You focus on reaching results while ensuring an efficient process.
- Collaborating: You are a strong networker and enjoy working with many different types of stakeholders, you involve relevant parties and encourage feedback.
- Taking the lead: You take ownership and initiative while balancing the role of advisor and taking leadership
- Communicating: You write and speak effectively and honestly and display political and cultural sensitivity, including ability to adapt well to local cultures
- Demonstrating integrity: You act in line with our vision and values.
Conditions
Availability: 1st October 2020
Duty station: Dollow
Reporting to: Area Manager
Duration: 4 Months with possible Extension.
Contract: This position is graded as Band M Level G for qualified national staff and the terms of employment will be in accordance with DRC terms for national staff.
THE POSITION IS OPEN TO NATIONALS ONLY.
Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics.
Commitments
DRC adheres to the Core Humanitarian Standards. All staff are required to contribute to the achievement of these standards.
DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework.
For general information about Danish Refugee Council, please visit www.drc.ngo
How to apply :
Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post. We only accept applications sent via our online-application form on www.drc.ngo under Vacancies.
Please forward the application and CV, in English through the online application on www.drc.ngo under Vacancies no later than 20th September, 2020.
DRC as an employer By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:
- Professionalism, impact & expertise
- Humanitarian approach & the work we do
- Purpose, meaningfulness & own contribution
- Culture, values & strong leadership
- Fair compensation & continuous development
Read more here about what our employees say about working in DRC. DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms. If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.