FINANCE & ADMINISTRATIVE OFFICER
Diakonia Sweden
Job Type
Full Time
Location
Somalia
Description :
Organization: Diakonia Sweden
Country: Somalia
Closing date: 12 Feb 2017
Job Purpose
The position is responsible for providing effective leadership in financial management and administration, procuring audit services in accordance with procurement policy and procedures, grant management and human resources services in respect of the Somalia Country Office.
Key Responsibilities:
· Compile and manage the office budget
· Timely submission of monthly, and annual financial reports
· Prepare and submit quarterly programme reports
· Maintenance of proper books of accounts and an up to date register of assets. Responsible for proper archive and documentation.
· Ensure efficient payments and disbursements according to approved policy and procedures
· Implement internal controls in a consistent manner
· Review budgets, financial reports and audited financial statements including management letters from Partners. Follow up on issues raised by auditors in the management letter from partners to ensure resolution
· Manage the Partner Institutional Capacity strengthening strategy in respect of administrative activities
· Procure audit services in accordance with procurement policy and procedures. Manage the audit assignment and submit reports in respect of management and statutory audits. Submit audited financial statements as per the required deadlines
· Maintain up to date registration of Diakonia in the Sub-Office area.
· Ensure proper functioning of front office and logistic operations
· Ensure operation of procurement system according to policy guidelines.
· Take charge of safety, custody and maintenance of office, computer & accessories, furniture and equipment
· Ensure proper functioning of information and communication technology
· Ensure up to date records are maintained including leave, staff personal records
· Ensure proper payroll processing and administration
· Ensure all staff benefits are managed according to human resource handbook guidelines
Key Skills and Educational Qualifications
· Bachelor’s degree in business related field (Commerce, Accounting, Finance, Arts) or other relevant field.
· Full accounting professional qualification (CPA, ACCA) or other comparable/equivalent qualification.
· A minimum of (3) three years experience in a busy multicultural Non Government Organization handling donor funds.
· Sufficient knowledge of accounting and book keeping and high financial analytical skills
· Working knowledge of computerized accounting and other computer application packages especially Pastel
· High integrity, good interpersonal skills and attention to details
· Good planning and organizing ability and ability to produce reports
Effective communication both oral and written English
How to apply :
Should you be interested, your application needs to include a covering letter indicating why you want to join Diakonia, a detailed CV highlighting relevant experience, details of current and expected salary, a daytime phone contact, email address, and the names of three professional referees by close of business Sunday 12th February 2017. All applications should be sent to Rehema.njuguna@diakonia.se. Only short listed candidates will be contacted.