Roving Logistics Coordinator

Save the Children

Job Type

Full Time

Location

Somalia /Somaliland

Description :

Organization: Save the Children
Country: Somalia
Closing date: 05 Feb 2017

TEAM/PROGRAMME: Programme Operations/Logistics & Supply Chain

LOCATION: Somalia /Somaliland

GRADE:

CONTRACT LENGTH: 12 months

TYPE OF CONTRACT:

Somali National

CHILD SAFEGUARDING:

Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The post holder leads and manages the set-up of all logistics systems and manages logistics staff and assets. H/She will support the members of the senior management team on the best use of Save the Children’s resources. The role includes logistics support to the programmes and advisory support to logistics staff in field sites.

SCOPE OF ROLE:

Reports to: Country Logistics & Supply Chain Manager

Dimensions: The role holder will coordinate directly with Area Representative, Area and Nairobi Logistics & Supply Chain staff.

External: NGO staff, UN agencies, Government departments

Staff directly reporting to this post: NONE

KEY AREAS OF ACCOUNTABILITY:

• Management of all programme logistics; develop /implement the country logistics policies and procedures for the management of the supply chain: procurement, transport and distribution, warehousing and stock management, and for the management of vehicle fleets and assets.
• Support Area Offices in implementation of Supply Chain Management Plans
• Support logistics staff across the country including ensuring appropriate team structures, clear division of responsibilities and clear objectives
• Support the development and implementation of emergency preparedness strategies across the logistics aspects of Programme Operations.
• Support the Area Logistics teams mount rapid and effective emergency response operations
• Ensure that the supply chain is appropriate and cost effective, based on budget, markets, infrastructure, nature of the Save the Children programmes, and need for timely delivery

§ Support Area offices in establishing Framework agreements and Supplier databases

§ Helping Area Office logistics teams implement their outstanding Logistics related audit recommendations

§ Monitoring logistics performance through reviewing monthly logistics KPI reports for all Area Offices

• Provide advice and support to senior management on logistics whilst providing timely reports

§ Carrying out Logistics compliance and capacity assessments

• Provide logistics training and capacity building as required across the Country
• The post-holder will comply with all relevant Save the Children policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies.

To execute the above responsibilities, the role will involve short-term visits of two to 3 weeks to all Area and Field Offices based on pre-agreed Terms of Reference

COMPETENCIES AND BEHAVIOURS (our Values in Practice)

Delivering Results:

· Maintains a broad strategic perspective at the same time as an awareness of the detail of a situation

· Establishes clear and compelling objectives with teams and individuals and monitors progress and performance

· Creates and applies measures and metrics to track performance

· Holds others accountable for achieving results and challenges underperformance

· Demonstrates financial awareness and a concern for cost effectiveness

Applying Technical and Professional Expertise:

· Makes decisions based on professional expertise and experience without deferring unnecessarily to others

· Shares knowledge and best practice on technical solutions so that others can make best use of that expertise

· Actively seeks new ways to develop the application of technical and professional standards within the team

Problem Solving and Decision Making:

· Gathers the right information and uses critical thinking to make effective and timely decisions

· Knows when to involve others in a decision

· Demonstrates awareness of the wider external influences that impact on decision making

· Analyses and exercises judgment in challenging situations in the absence of specific guidance or knowledge of the full facts

· Evaluates the opportunities and risks of each idea and solution to make informed strategic decisions

Working effectively with others

• Actively listens to new and different perspectives and experiences of those they work with
• Proactively supports team members and trusts their capabilities
• Demonstrates understanding of their skills and how they complement those of others within diverse teams and groups

· Clarifies their role and responsibilities within the team to maximise impact

Networking

· Builds trust with contacts through openness and honesty

· Participates effectively in sensitive, complex and/or high impact relationships and networks

· Builds strong relationships with a broad range of stakeholders

· Spots opportunities to bring together partnerships/working alliances that have not been used before

QUALIFICATIONS AND EXPERIENCE

Essential:

• Relevant degree or masters in logistics or related field
• At least five (5) years of work experience as a logistician with an international NGO
• CIPS (Chartered Institute of Purchasing and Supplies) is an added advantage
• Prior NGO experience in logistics and Supply Chain Management, within a country programme and in humanitarian environments
• Substantial experience in all technical areas of logistics operations including procurement, transport/distribution, warehousing and stock management, fleet management, asset management, communications, and security
• Experience of developing / implementing a complex supply chain to support different types of programmes, and coordinating resources to meet the programme objectives
• Experience of working in remote field bases with limited infrastructure and so an understanding of the needs of the field.
• Proven track-record in managing and supervising others in logistics, including training and capacity building
• Ability to analyse complex information, and make clear, informed decisions
• Experience of advising and supporting others at all levels with logistics aspects of a programme, including strategic thinking and planning
• Ability to build relationships quickly with a wide range of people, both internally and externally
• Excellent planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities and to delegate.
• Strong communication (written and spoken), and interpersonal skills in English and Somali, with experience in managing multicultural teams

Desirable:

§ Technical experience/training in specific areas of logistics: procurement, stock management, Transport/distribution & Fleet management, Asset Management, communications and Security.

§ Technical experience/knowledge in specific types of humanitarian intervention: Education, Child Protection, Food Security.

§ Formal management training

CHILD SAFEGUARDING POLICY:

Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding – Declaration of Acceptance Form] and comply with the SCI’s Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact.

This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for. SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International’s Code of Conduct sets out the standards which all staff members must adhere to.

CODE OF CONDUCT

Because Save the Children’s work is based on deeply held values and principles, it is essential that our commitment to children’s rights and humanitarian principles is supported and demonstrated by all members of staff. Save the Children’s Code of Conduct sets out the standards which all staff members must adhere to.

Declaration of commitment:

I …………… understand and agree to undertake my responsibility in accordance with the above listed accountabilities/activities and also abide the terms and conditions of the contract

Signature: ……………….. Date: ………………

Save the Children is committed to supporting performance based career progression for female employees. The following are additional benefits which applies to successful female candidates

• 14 weeks of maternity leave subject to certain length of service conditions

• Increased health and dependence allowance

• 30 days of annual leave excluding weekends [Fridays]

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