ROVING FIELD LOGISTICS OFFICER

INTERSOS

Job Type

Full Time

Location

Somalia

Description :

Organization: INTERSOS
Country: Somalia
Closing date: 12 Mar 2017

Functions

Support the activities of the Project with the resources, procedures and tools defined with the Log Coordinator, in order to facilitate achievement of the operational objectives:

· Oversee the implementation of and compliance with INTERSOS procurement procedures, policies and management tools; when necessary, propose improvements.

· Support in supplier prequalifications with the close supervision of Technical Supervisor.

· Responsible for logistical supplies to the Project.

· Manage and monitor the logistics of the material resources for the Mission, under the supervision of the line manager and the technical Supervisor.

· Implement support activities (communications, electricity, transport) and any other logistical activities.

Requirements for Recruitment

Qualifications

The Roving Field Logistician must be an individual with strong written and spoken English and Somali languages, experience in UNHCR, WV procurement procedures, regulations and compliance, strong planning and coordination skills with good team working skills and sound judgment. In addition, the individual must meet the following minimum qualifications Secondary education and preferably basic training in Information Technology, Electricity, and Supply Chain Management.

Experience: INTERSOS

Not required.

Minimum of 3 years’ experience in the area of humanitarian logistics and Supply Chain management, or 1 year’ experience in a similar role in a humanitarian organisation.

Languages:

………….. French English National language Other dialects……………

(please specify in the list of skills) F – Fluent | B – Basic | R – Required | A – Asset

Personal qualities:

Ability to manage a team, good communication skills, negotiating and organisational skills, flexibility, resourcefulness, ability to work in a multi-disciplinary and multi-cultural environment, pro-active attitude, open-mindedness.

Responsibilities of the position

Logistics

· Participate in the implementation of the technical choices, policies and logistics procedures defined by the Technical Supervisor, and ensure compliance with them; ensure the correct use of tools and documents for logistical monitoring.

· Participate in evaluating the material and human resources needed to carry out the logistical activities of the Project, in conjunction with technical Supervisor and Project Manager.

· With the close supervision of the Technical Supervisor field market survey must be done every 3 months.

· Ensure the proper use, monitoring, regular maintenance (in accordance with the INTERSOS standards) and protection of all Project infrastructures, installations and equipment, particularly by establishing and supervising security measures/rules (theft, fire, etc.).

· Ensure the upkeep and maintenance of all storage facilities including all warehouses, logistics buildings, administrative buildings, and the work and residential premises of the INTERSOS staff.

Supplies

· Organise the procurement procedures in line with INTERSOS procurement policies.

· Make local purchases after all the necessary approvals have been finalized, in accordance with the INTEROS procurement policies. Supervise the quality of the products and services provided, timeframes and the competitiveness of prices (several quotations), in line with the code of professional conduct.

· Prepare purchase orders for purchases in line with logistical, medical and administrative needs, in compliance with procedures (logistics use, signing orders, etc.).

· Responsible for the administrative supervision of internal and external orders; ensure that all documents relating to orders (waybills, packing lists, etc.) are correctly filed in the field and all originals to be sent via UNHAS to the head office.

· Oversee the conditions of acceptance of freight or materials arriving by truck and the organisation and preparation (including packing and documentation) or materials to be shipped.

Stocks

· Oversee the storage, packing and management of stocks (logistics materials, stationery and maintenance products inclusive of project stocks.

· Comply with the storage rules for stored products (food, hazardous substances, etc.).

· Perform daily consumption checks and update stock cards.

· Take a physical inventory of all INTERSOS stocks and goods, in accordance with the frequency defined with the Technical Supervisor and share every month the stock balances including the distribution lists.

· Regularly evaluate the storage areas used compared with the needs of the Mission (volume, security, etc.); propose possible adaptations to the Supervisor together with the line manager (new premises, etc.).

Inventory and Asset Management

· Ensure all Assets are accounted for in all the field locations and monthly asset register shared with Technical Supervisor.

· Ensure proper hand over of assets from the field staff who have left the mission in writing, and store the asset safely

· Send a monthly asset stock update.

Vehicles

· Ensure that a fleet of vehicles that meets the needs of the Project in terms of size and quality is maintained; propose any necessary changes to the Technical Supevisor and Project Manager.

· Oversee the effective management and regular maintenance of the vehicle fleet and correct completion of the logbook.

· Organise transport (daily movement of vehicles), in conjunction with the line manager, taking into account the needs of the Mission and security considerations.

· Monitor the fuel consumption of vehicles and mechanical equipment (generators), and the use of spare parts.

· Ensure the security of persons and goods during transportation.

· Supervise and train the teams of drivers, mechanics and any other staff involved.

Responsibilities of the position (cont.)

Telecom-munications

· Ensure the proper operation, use, maintenance and management of communication equipment (radio, HF, VHF, RBGAN, computers, etc.).

· Ensure proper usage of GPS phones, Cameras in the field and ensure proper safe keeping.

Administration

· Negotiate the conditions of vehicle hire contracts, under the supervision of the technical supervisor Administration Department.

· Ensure all original receipts,invoices,Delivery notes,works completion certificate,goods received note are always attached with all the Tender,Quotations sent to the Head Office.

· Ensure that all documents related to infrastructures, installations and equipment are filed in an organised manner.

Information

· Maintain a network of contacts in his/her area of competence (partners, other NGOs, local authorities, suppliers, etc.); participate in logistics meetings with partners and other INTERSOS sections in the field.

· Organise regular meetings with the logistics teams, storekeeper, warehouse manager in order to share all information and problems, finding solutions where necessary.

· Communicate daily with the Technical Supervisor in order to ensure good understanding of each other’s activities and priorities.

Reporting

· Immediately inform the technical supervisor of any information that has or could have an impact on the security of INTERSOS staff and/or property.

· Immediately inform the technical supervisor of any damage or maintance of an asset required.

· Immediately inform the Technical Supervisor and Project Manager of any problems arising within the Project, particularly with regard to damage, loss, attempted break-ins or theft.

Other

· On request.

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