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Projects Officer Finance – ToGETHER – Mogadishu, Somalia

Posted in July 9, 2020

DKH

Job Type

Full Time

Location

Mogadishu, Somalia

Description :

Somalia Crisis Programme

Peace Hotel 1

Mogadishu, Somalia

JOB DESCRIPTION FOR

Projects Officer Finance – ToGETHER

Title of Position:                                                       Projects Officer Finance – ToGETHER (PO Fin-T)

Salary Level (Somali Grid):                                                    5

Name of Incumbent:                                                              NN

Reporting to:     Disciplinarily: HoM Somalia Crisis Programme Technically: Programme Manager – ToGETHER (PM-T)

Programme Coordinator – Finance (PC-F)

Subordinates:                                                                          n/a

Relates with:                                                                       •   Regional Coordinator ToGETHER (RC-T)

  • Projects Officer MEAL (PO-MEAL)
  • Programme Development Coordinator (PDC)
  • Programme and Consortium Coordinator (PCC)
  • Security Officer (SO)
  • Other colleagues in the Somalia Crisis Programme

and support staff in the RO

Replacements:                                          Replaces the Projects Officer – Finance (PO-Fin) in times

of absence

Gets replaced by PO-Fin

Reference to Employment Contract:

Based in office:                                                                         Mogadishu

JD last actualized:                                                                    06/07/2020

Actualized by:                                                                            HoM Somalia

Effective from:                                                                          01/08/2020

1     Programme Environment of the Position:

Diakonie Katastrophenhilfe (DKH) is a branch of the German “Protestant Agency for Diakonia and Development” (EWDE). DKH is also member of the ACT Alliance and an active member in the ACT Somalia Forum, and a signatory of the Charter for Change. The global approach of DKH is to operate in crisis affected countries through the partnership with local humanitarian organizations and members of the civil society to deliver humanitarian assistance to people in need. Thus, DKH projects are usually implemented by local partner NGOs and monitored by

DKH staff and management advices are offered to the partners.

DKH is part of a consortium of four German-based international NGOs that plans to implement a project of strengthening the capacity of local NGOs, enabling them to be integrated partly and take responsibilities and actions in the humanitarian system of their countries for a principled humanitarian assistance. The project ToGETHER is funded by the German Federal Foreign Office (GFFO) and will end on 28/02/2023. Recently it was decided that Somalia is one of the eight target countries in Asia, Africa, and South America. All the country programmes have the same organisational structure i.e. an in-country based Project Country Unit (PCU) consisting of a Programme

Manager – ToGETHER (PM-T), Projects Officer – Finance in ToGETHER (PO-Fin-T) and a Projects Officer – MEAL

(PO-MEAL). The PCU will work with Local Humanitarian Partners (LHP)

to achieve the objectives of the project. Each PCU reports to a Regional Coordinator – ToGETHER (RC-T), who reports to the central programme management based in Germany. The Somalia PCU will be based in the DKH office in Mogadishu.

The incumbent of this position will be the direct link between the project and the LHPs. The tasks require travel to project areas inside Somalia (South-Central, Puntland, Somaliland) and to the Regional Office in Nairobi, Kenya.

Somali labour and tax laws apply for this position. The incumbent will receive an employment contract issued in Mogadishu, Somalia.

2  Tasks:

2.1  Objective

The objective is to implement existing financial management standards in the programmes and projects efficiently and promptly, thereby making a significant contribution towards the success of the programme work.

The position holder should work in a client and team oriented manner and adhere to standards and principles as described in the “PADD/DKH Code of Conduct”, Child Protection Policy; the Core Humanitarian Standard; Do No Harm; SPHERE guidelines for Minimum Standards etc.

2.2  Duties

  1. Ensuring that the projects’ / project’s financial administrative processes at the project location are auditable and efficient and carrying out financial administrative controls at project level;
  2. Supporting the PM-T perform his/her supervisory duties within the framework of project administration
  3. If necessary, instructing and supporting Local Humanitarian Partner (LHP) organisations in matters relating to financial management so that they fulfil their contractual obligations towards DKH and co-financers in accordance with the partner contract and in an auditable manner.

2.3   Areas of responsibility

2.3.1 Duties with own area of responsibility

  •  Ensuring that project funds are correctly managed according to the specifications of DKH and co-financers.
  • This includes liquidity planning of project, fund requests, bank transactions, bookkeeping, preparing of end-of-month accounts and of prompt financial reports / the financial part of reports on expenditure of funds in cooperation with the PC-F
  • Ensuring that documentation of data, account assignment and bookkeeping entries are carried out correctly in the bookkeeping software
  • Ensuring costs are cleared internally within a project or between projects (correct allocation of costs)
  • Preparing documentation that PM-T can assume budgetary responsibility (expenditure and budget control)
  • Preparing annual account documents in cooperation with PM-T and PC-F
  • Preliminary review of documents from suppliers and other parties before processing.
  • Processing payments to suppliers and other parties.
  • Preparation of refunds/returns/final fund requests to donors
  • Instructing advising local administrative staff and LHPs with regard to financial and administration matters
  • Making purchases and awarding of contracts according to valid regulations (of DKH and co-financers)
  • Monitoring and correctly processing relief supplies and other equipment, particularly in terms of compliance with import regulations, monitoring inventory accounting, physical inventory inspections
  • Correctly managing project inventory and vehicle fleet
  • Capacity building of LHPs on financial management

2.3.2 Duties without own areas of responsibility

  • Supporting PM-T prepare or revise project / co-financing budget in terms of formal correctness
  • Regularly informing PM-T and PC-F about the project’s financial status
  • Supporting the PM-T with the liquidity planning of the project
  • Checking of national law and the relevance for DKH and liaise with relevant Somali line-authorities
  • Ensuring correct personnel management within the project. This involves in particular: preparing and monitoring contractual standards for local staff
  • Preparing visits (journalists, staff from head office, representatives of co-financers, etc.) and supervising visitors
  • Other tasks as instructed by the HoM, the PM-T, or the PC-F

3     Qualifications and skills

3.1  Essential

  • Excellent professional track record with at least 3 years of relevant experience, preferably in humanitarian assistance or related fields
  • A university degree from a recognised university
  • Commercial training with additional qualification in financial accounting. Candidates with at least Part 2 CPA qualification and Part 1 ACCA qualifications in Accounting will have an added advantage.
  • Excellent proficiency in English and Somali languages
  • High interpersonal skills with a strong analytical approach in problem solving & management
  • Strong intercultural and social competences
  • Ability to work in a team
  • Willingness and ability to travel inside the country and visit partner initiatives on the ground, sometimes in complex environments
  • High resilience, improvisation talent and flexibility
  • Compliance with DKH code of conduct and PSEA standards
  • Somali nationality
  • Knowledge of Somali tax and labour laws.
  • 3.2  Desirable
  • Experience conducting financial capacity assessments and design financial capacity building plans
  • Experience in audit preparation and/or execution
  • Presentation skills
  • Ability to transfer/multiply lessons learned
  • Proficient knowledge of Core Humanitarian Standard
  • Experiences in financial transactions and bookkeeping of Cash and Voucher Assistance (CVA)
  • Previous work experience in a hostile environment and certified attendance of a personal security course
  • (HEIST, HEAT, etc.)

3.3  Further advantages

  • Good skills in trouble shooting, mediation, turning crisis to opportunity
  • Good team player with cultural sensitivity in a diverse team with players of different nationalities and cultural background
  • Strategic and critical thinker who can take proactive initiatives for changes
  • Good rhetorical skills

How to apply :

The DKH-Somalia Crisis Programme is an equal opportunities employer. Female and disabled candidates will be preferred in case of competitive relevant qualifications.

The position is open for internal and external applications.

If you are the right candidate please explain your motivation and abilities to fill this position by sending a signed application letter, your signed CV, list of references (all in .pdf format), as well as any supporting documents by email (not exceeding 6 MB) to: recruitment.som@diakonie-katastrophenhilfe.org

mentioning “PO Fin-T” followed by your name in the subject line.

The deadline for receiving applications is 26 July 2020.

End

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