Program manager

Save the Children

Job Type

Full Time

Location

Somalia

Description :

Organization: Save the Children
Country: Somalia
Closing date: 09 Feb 2017

TEAM/PROGRAMME: ECHO funded Health, Nutrition, WASH and FSL Program

LOCATION: To be determined by the preference of the successful candidate but could be any of Hargeisa, Beledweyn, Garowe or Mogadishu

SCI GRADE: 2

POST TYPE: Somali National

CONTRACT DURATION: 12 months

Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE: The program manager will provide overall technical, managerial and coordination support to the project teams implementing ECHO funded emergency response in Somaliland, Puntland and Central Somalia. The program manager will be the overall budget holder for the grant and will manage it through the existing staff in each location. Key functions of the role will include technical joint planning of the intervention, oversight in implementation, monitoring of the intervention, consolidation of the donor reports and budget management. The program manager is also expected to promote and disseminate best practice, documenting achievements and lessons learned from project. Program manager is expected to be conversant in emergency programming with focus to health, nutrition, wash and FSL. The role holder will closely work with the area representatives, technical teams and the humanitarian director/coordinator.

SCOPE OF ROLE:

Hierarchically Reports to: Director of Operations

Functionally Reports to: Humanitarian Director

Dimensions: Save the Children works in several regions in Somalia/Somaliland with a current staff complement of approximately 300 staff.

Staff directly reporting to this post: TBC

KEY AREAS OF ACCOUNTABILITY:

Providing Technical support to project teams.

• In close collaboration with the relevant technical advisors, ensure to provide close technical support, ensuring quality of project implementation, ensuring cross-learning and documentation, sharing lessons with relevant partners, ensuring compliance with thematic plan and organizational standards, etc..
• To lead in developing technical research protocols to support analysis of project achievements, constraints and findings.
• To lead in the coordination and preparation of donor reports and, in liaison with the operations, awards and finance departments, to ensure that these are of high quality, reporting clearly on progress towards the outputs, and thus towards meeting the purpose, of the project as stated in the project proposals
• Document achievements and learning of the project on a quarterly basis and share with the technical advisors and the humanitarian director for wider dissemination
• Lead and/or participate in any final evaluation of the project that may be undertaken.
• Work together with monitoring and learning specialist to document programme learning, ensuring it is fed into organisational advocacy.
• Organize joint quarterly program review to assess progress, challenges, lesson learn and cross learning. Keep and track the action plan tracker after the project review
• Facilitate the supervision of the project sites by the donor, member, media or country office technical and operations team.

Financial Management

· Work with the project staff, logistics/finance staff to develop expenditure and procurement plans to guide implementation of approved grants. Support Field teams in implementation of these plans ensuring that donor rules and regulations are abided by.

· Review Budget vs. Actual on a monthly basis with project staff, awards and Finance Team.

· Provide recommendations and interventions to rectify any identified deviations that affect budget adherence with the area reps, operations director and the relevant TAs.

· Recommend grant and budget revisions in consultation with the Field Manager, AR, Technical Specialist and Grants Manager.

Coordination and Representation

· Ensure interactive programming with other sectors implemented by SCI or other partners to ensure complementarity and integration.

· Represent Save the Children at the relevant forums both at the field and in Nairobi

· Support the relevant technical specialists and the field operations as deemed necessary in respect to the coordination and presentation

COMPETENCIES AND BEHAVIOURS

Delivering Results:

· Maintains a broad strategic perspective at the same time as an awareness of the detail of a situation

· Establishes clear and compelling objectives with teams and individuals and monitors progress and performance

· Creates and applies measures and metrics to track performance

· Holds others accountable for achieving results and challenges underperformance

· Demonstrates financial awareness and a concern for cost effectiveness

Working Effectively with Others:

· Enables people from a wide range of backgrounds and perspectives to contribute to positive outcomes

· Breaks down silo working and challenges behaviors that are not collaborative

· Actively listens to new and different perspectives and experiences of those they work with

· Proactively supports team members and trusts their capabilities

· Knows when to follow and lend leadership to strengthen other leaders

• Recognises when trust is broken and seeks to resolve conflict and re-establish trust

Problem Solving and Decision Making:

· Gathers the right information and uses critical thinking to make effective and timely decisions

· Knows when to involve others in a decision

· Demonstrates awareness of the wider external influences that impact on decision making

· Analyses and exercises judgment in challenging situations in the absence of specific guidance or knowledge of the full facts

· Evaluates the opportunities and risks of each idea and solution to make informed strategic decisions

Develop Self and Others:

· Gives regular positive and constructive feedback to others

· Identifies clear development needs and development plans through regular constructive reviews of their own performance (and their team’s where appropriate)

· Creates space for others to learn and provides challenging and stretching tasks and assignments when people are ready for them

· Coaches others to learn from their experiences on the job and to use the resources available to them

Innovating and Adapting:

· Openly talks about doing things differently, pushing the boundaries and ways of working to drive improvements

· Demonstrates flexibility in following processes and procedures, while remaining true to the organisation’s values

· Anticipates change and adapts their (and team’s) plans and priorities accordingly

· Builds the confidence of others in their own ability to develop new ideas and embrace change

· Generates learning for the organisation and evidence for the impact and quality of our work

QUALIFICATIONS AND EXPERIENCE

PERSON SPECIFICATION

The post holder will be sensitive to the cultural and political environment of Somalia and will have the ability to plan and ensure the implementation of the project, and to manage resources effectively.

Essential

· Post-graduate degree in development management, education planning and management, social works or a related field with training in project planning and management techniques

· Program management experience in humanitarian context with relevant qualification in public health or community development. At least 2 years’ experience in similar role with substantial relevant experience in Health program management

· Previous experience in coordinating, implementing and managing complex emergency project with INGO’s in developing countries and/or IDPs settings.

· Experience in situation analysis, rapid need assessments and program implementation.

· Ability to support and build capacity of staff through performance management.

· Excellent skills in monitoring implementation of integrated emergency programme activities.

· Excellent oral and written communication skills.

· Ability and willingness to travel extensively to the field, under sometimes difficult and occasionally insecure circumstances.

· Experience in grant management and proposal writing is preferred.

· Excellent computer skills: MS Word, Excel, Power point, Epi-Info/SPSS, Outlook and the internet.

· Ability to multitask, work under pressure, exercise flexibility and adaptability to transition.

· Commitment to Save the Children’s Child Protection Policy

CHILD SAFEGUARING POLICY:

Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding – Declaration of Acceptance Form] and comply with the SCI’s Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact.

This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for. SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International’s Code of Conduct sets out the standards, which all staff members must adhere to.

CODE OF CONDUCT

Because Save the Children’s work is based on deeply held values and principles, it is essential that our commitment to children’s rights and humanitarian principles is supported and demonstrated by all members of staff. Save the Children’s Code of Conduct sets out the standards which all staff members must adhere to

Declaration of commitment:

I ……………………………………………………………………………………………………………. understand and agree to undertake my responsibility in accordance with the above listed accountabilities/activities and also abide the terms and conditions of the contract

Signature: ……………….. Date: ………………

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