Overview of position

Under the overall guidance of the Operation Manager and direct supervision of the Logistics Manager, the Procurement Logistics provides logistics, administrative, Procurement and secretarial support, maintaining full confidentiality in all aspects of assignment; maintenance of protocol procedures, information flow and follow up on deadlines and commitments made.

Role objectives

The Procurement Logistics performs logistics, administrative and secretarial support for the humanitarian activities in Somalia to supports optimal communication flows between the offices and the field, on humanitarian logistics, procurement, vendor profiles, market research of goods and services.

· Ensure initiation of planned procurement activities for the Covid-19 preparedness operation following our client procedures and regulations.

· Prepare bid documents using standard bidding documents and providing correct, complete and unambitious specifications/ TORs for procurement of goods and services.

· Review technical and financial proposals of suppliers and make recommendations for the finalization of purchases and the award of contracts following client procurement guidelines for the purchase of goods and contract services.

· Carry out cost/benefit analysis during the procurement processes ensuring a responsible role during the preparation and the review of the tender documents, the purchase orders and contracts before approvals by the Procurement Authority.

· Prepare awards and contract agreement in accordance with client procurement guidelines.

· Communicates with external counterparts at the direction of the Admin/ Logistics Associate, through effective use of written, verbal and electronic communication.

· Collects quotation for goods and services, supports the evaluation of bids and submits them for review and selection by the authorized official or committee, as per our client’s procurement procedures.

· Assists in the distribution plan of emergency services and goods in cooperation with the Admin/ Logistics Associate.

· Supports arrangement of the storage of humanitarian goods as necessary, follows-up and reports on inventory management and distribution, in cooperation with the Admin/ Logistics Associate.

· Supports the Admin/ Logistics Associate and the Shipment Tracker focal point for:- The timely and accurate reporting of all inventory transactions (e.g., physical receipt, put in warehouse, handover and disposals / adjustments);

o The timely and accurate reporting of locally procured goods;

o Carrying physical inventory spot-checks with Implementing Partners managing our client’s goods and commodities.

· Performs any other duties, as may be required.

Project reporting

Will report to Project Manager

Key competencies

Qualification requirements:

Advanced university degree or university degree and equivalent experience in one or more of the following disciplines: economics, commerce, business administration, engineering, legal, accounting or related field.

Experience: At least two years of postgraduate professional experience in procurement operations or other areas. Exposure to procurement activities in emergency setting

Languages required: Fluency in both oral and written communication in English and Somali

Others: Qualifications in MS computer programmes – Word, Excel and Access – A qualification in database management systems is an advantage

Expectations: This position requires thorough knowledge of procurement activities in an emergency setting. The candidate should have good interpersonal skills, be highly organized and be able to work with minimum supervision.

Team management

This role does not have any team management responsibility.

Further information

Female candidates are strongly encouraged to apply. Priority will be given to qualified female candidates.