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Operations Associate – English and Amharic speaking

Posted in April 10, 2017

CTG Global

Job Type

Full Time

Location

Somalia

Description :

Organization: CTG Global
Country: Somalia
Closing date: 22 Apr 2017

Vacancy reference no.:

VAC-0622

Position:

Operations Associate

Place of performance:

Mogadishu, Somalia

Contract duration:

up to 2 months (@21.75days/month)

Starting date:

1-May-2017

OVERVIEW OF CTG GLOBAL

CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.

OVERVIEW OF THE POSITION

Our client is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). Our client is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize our client’s technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, our client supports peacekeeping and special political missions in accordance with Security Council mandates.

Our client provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis is delivered by our client’s technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. Our client support includes both enabling (“operate in spite of IED’s”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) our client also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor.

The Peace and Security Cluster (PSC) supports and facilitates the work of our client, other UN partners, and Governments in some 18 countries and territories affected by explosive-hazards. The PSC provides specialised project management services to efficiently support our client in delivering essential work on the ground in emergency, post-conflict and peacekeeping environments with the aim of promoting peace and security, protecting civilians and ensuring long lasting human security.

GENERAL FUNCTIONS

Role objective:

Under the supervision of Operations Officer, the Operations Associate will perform the following tasks:

· Advisory Role

· Contract Management.

· Representation, Coordination and Administration.

Expected output:

Advisory Role.

  1. Support the Operations Officer to provide non-lethal tactical analysis, advice and information regarding explosive hazard threats to better inform mobility planning processes;
  2. Advise on defensive non-lethal combat engineering response and movement planning, and provide recommendations for all mobility operations;
  3. Assist, co-ordinate with the AMISOM Sector Commander and his staff to implement all operational tasking including EOD/IEDD call out response, providing operational and technical planning/advice to the AMISOM Sector Commander within the relevant sector;
  4. Provide assistance with technical advice on route analysis, mapping, current IED threats, possible vulnerable points (choke points, bridges, etc.), historical data, provide information for convoy planning and convoy commanders and support the operations planning for the Mission Enabling Unit (MEU);
  5. Provide assistance to input into AMISOM doctrine and TTPs as it pertains to explosive hazard mitigation;
  6. Support the process between Sector Headquarters (SHQ) and Force Headquarters (FHQ) for information regarding explosive hazards and support collation of information at HQ to provide an overall up-to-date analysis for FHQ on the explosive hazard threat in the sectors;
  7. Provide assistance with mapping and detailed threat analysis, in coordination with GIS, for planning purposes; and
  8. Support recommendations to Sector Commanders on appropriate deployment of our clients’ contracted assets and support centralized command and control of assets available to the Sector Commander.

Contract Management.

  1. Oversee the delivery of any contracts with partners/implementers to ensure contractual conformity;
  2. Assist with task orders to partners/contractors to deliver training and mentoring support to AMISOM explosive management operations;
  3. Conduct routine on-site (when security situation permits) quality assurance of all organisations operations as part of the accreditation process;
  4. Conduct a Monitoring and Evaluation review of the partners/contractors quality management process;
  5. Ensure that partners/contractors are conforming to approve Standard Operating Procedures (SOP) and conducting safe and effective EOD/IEDD operations;
  6. Ensure a quality management approach is taken to all EOD/IED and explosive management operations performed in the relevant sector; and
    1. Assist with the implementation of a quality management system, ensuring that the system is being applied in a fair and equitable manner and that accreditation and monitoring do not interrupt or delay operations.

    Representation, Coordination and Administration.

    1. Assist with the role of our client’s representative in each sector overseeing all of our client’s operations in the relevant sector and act as OIC when the Operations Officer is out;
    2. Assist comprehensive administrative management of the respective office of our client;
    3. Provide training and mentoring for all our client’s staff on relevant topics;
    4. Provide co-ordination support to all our client’s operational activities (police support project, humanitarian project, AMISOM support project and WAM project) in the relevant sector;
    5. Assist and support the establishment of an operations room for planning, briefing and debriefing in the sectors;
    6. Provide weekly and ad hoc reports on operational activities and contextual/political implications on the projects;
    7. Provide input towards our client’s internal strategic review processes;
    8. Provide recommendations to improve the quality of projects;
    9. When requested, fulfil the role of Investigating Officer for Detailed Independent Investigations or Boards of Inquiry for explosive hazard accidents or incidents; and
    10. Other tasks as directed by the Operations Officer

    Project reporting:

    To the Project Manager

    Team management:

    Not applicable in this role.

    ESSENTIAL EXPERIENCE

    Education:

    § Bachelor’s in in a related field with 2 years’ relevant experience. and/or High School with 6 years’ relevant experience.

    Work experience:

    § Minimum of 6 years of demonstrable relevant Administration experience.

    Geographical experience:

    § Minimum of 1 years of experience in Africa with local experience in Mogadishu is an advantage.

    Languages:

    § Fluency in English and Amharic are essential.

    Key competencies:

    1. Teamwork – Strong interpersonal skills and ability to establish and maintain effective partnerships and working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
    2. Planning & Organisation – Ability to manage, organise, plan and implement work assignments, juggle competing demands and work under pressure of frequent and tight deadlines.
    3. Judgement – Demonstrated ability to apply good judgement and decision making skills. Communications – Strong spoken and written communication skills.
    4. Problem Solving – Strong analytical and problem solving skills and ability to handle a range of management and coordination issues.
    5. Professionalism – Professionalism: sound knowledge of, and exposure to, administrative and financial management issues.

    Other relevant information:

    · 6 years’ experience in administrative procedures

    · Experience in filing systems

    · Computer literate (MS Office)

    · Fluent in English (oral and written) and Amharic

    · Ability to work in a gender-equal and multi-cultural environment

    1. Assist with the implementation of a quality management system, ensuring that the system is being applied in a fair and equitable manner and that accreditation and monitoring do not interrupt or delay operations.
    2. Representation, Coordination and Administration.
    3. Assist with the role of our client’s representative in each sector overseeing all of our client’s operations in the relevant sector and act as OIC when the Operations Officer is out;
    4. Assist comprehensive administrative management of the respective office of our client;
    5. Provide training and mentoring for all our client’s staff on relevant topics;
    6. Provide co-ordination support to all our client’s operational activities (police support project, humanitarian project, AMISOM support project and WAM project) in the relevant sector;
    7. Assist and support the establishment of an operations room for planning, briefing and debriefing in the sectors;
    8. Provide weekly and ad hoc reports on operational activities and contextual/political implications on the projects;
    9. Provide input towards our client’s internal strategic review processes;
    10. Provide recommendations to improve the quality of projects;
    11. When requested, fulfil the role of Investigating Officer for Detailed Independent Investigations or Boards of Inquiry for explosive hazard accidents or incidents; and
    12. Other tasks as directed by the Operations Officer

    Project reporting:

    To the Project Manager

    Team management:

    Not applicable in this role.

    ESSENTIAL EXPERIENCE

    Education:

    § Bachelor’s in in a related field with 2 years’ relevant experience. and/or High School with 6 years’ relevant experience.

    Work experience:

    § Minimum of 6 years of demonstrable relevant Administration experience.

    Geographical experience:

    § Minimum of 1 years of experience in Africa with local experience in Mogadishu is an advantage.

    Languages:

    § Fluency in English and Amharic are essential.

    Key competencies:

    1. Teamwork – Strong interpersonal skills and ability to establish and maintain effective partnerships and working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
    2. Planning & Organisation – Ability to manage, organise, plan and implement work assignments, juggle competing demands and work under pressure of frequent and tight deadlines.
    3. Judgement – Demonstrated ability to apply good judgement and decision making skills. Communications – Strong spoken and written communication skills.
    4. Problem Solving – Strong analytical and problem solving skills and ability to handle a range of management and coordination issues.
    5. Professionalism – Professionalism: sound knowledge of, and exposure to, administrative and financial management issues.

    Other relevant information:

    · 6 years’ experience in administrative procedures

    · Experience in filing systems

    · Computer literate (MS Office)

    · Fluent in English (oral and written) and Amharic

    · Ability to work in a gender-equal and multi-cultural environment

How to apply :

Please apply via the following link: https://recruitmentctg.force.com/xcdrecruit__Site_ExternalPositionDetails?id=a1124000001o3rp

Apply Now

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