Operations and Procurement Manager – Mogadishu, Somalia
C Creative
Job Type
Full Time
Location
Mogadishu, Somalia
Description :
Somalia “Bar ama Baro” (BAB) Program
Job Title: Operations and Procurement Manager
Position Location: Mogadishu, Somalia
Background
Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic institutions and stabilization. Based in Washington, D.C.,
Creative has a field presence in more than 25 countries with a strong client
portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.
PROGRAM DESCRIPTION
Bar amaBaro (BAB) is a 5-year USAID funded program that aims to increase access to quality education for a targeted number of out-of-school children and youth (OOSCY) in selected regions of Somalia.
Position Summary
Creative seeks an experienced Operations and Procurement Manager for a USAID-funded Somalia education program. The Operations and Procurement Manager will be responsible for overseeing the smooth running of the head office in Mogadishu, and as appropriate Creative staff embedded with implementing partner(s) in regional offices, ensuring that office operations are kept consistent with donor and project standards. The Operations and Procurement Manager will be responsible for overall logistics and procurement, including management of the information, communication and technology (ICT) staff, and other office administration functions for the project, operating in a level 5 risk country.
Reporting & Supervision
- The Operations and Procurement Manager will report to the Director of Finance and Operations and will be based in Mogadishu with travel throughout the areas of program implementation as necessary, contingent upon prevailing security conditions.
Primary Responsibilities:
- Provide strategic management to the ICT, Administration, and Logistics functions of the overall project; including regional offices, ensuring effective implementation of Creative policies and procedures;
- Travel as needed to regional offices to ensure smooth and harmonized operations, providing management support as necessary;
- Maintain inventory control for all project assets;
- Assist in the review and development of the office operational budget and strategic plans;
- Responsible for procurement, due diligence checks (supplier references, site visits, historical data, antiterrorism compliance) for Authorized Vendors and Contractors;
- Provide consistent and constructive support to other departments to ensure compliance with policies and procedures;
- Monitor procurement records to ensure that each procurement request is fully and clearly documented according to Creative policy;
- Conduct regular market surveys in key procurement categories to ensure that Creative is receiving best value for money;
- Prepare Requests for Proposal and manage contract/tender processes;
- Develop a list of Authorized Vendors, using Creative ’s selection and pre-qualification processes. Update list on a regular basis and circulate to relevant staff;
- Develop and regularly update a database of supplies/materials to have a ready reference in support of BAB operations;
- Continuously monitor that inventory/procurement records are complete and updatedon SharePoint;
- Ensure all agreementsfor goods and services are up to date and renewed on time;
- As requested, support the Regional Security Manager for East Africa (RSM) on safety and security matters for the project in Somalia;
- As requested, perform routine administrative tasks related to security clearances, visas, airport transfers, badges and access management, e.g. to AAIA/Green Zone and API Compound. Assist and support the project with business continuity when required.
- Other tasks as requested.
Required Skills & Qualifications:
- Bachelor’s degree required, preferably in logistics, administration or related field, with demonstrated experience in safety & security, risk management, logistics and administration in Somalia;
- At least six (6) years of progressive experience with at least four (4) years’ experience with an international
- NGO in the areas of operations and logistics;
- Comprehensive knowledge of operations and logistics systems and procedures donor/client-funded projects
- in Somalia;
- Excellent teamwork capabilities, including abilities to coordinate well with diverse individuals and teams and to negotiate effectively with colleagues and stakeholders to achieve results;
- Previous experience working with a USAID-funded project is preferred;
- Strong communication skills, both oral and written;
- Fluency in English and Somali is required;
- Willingness and ability to train and be trained.
How to apply :
Application Instructions:
Send electronic submissions of updated resume & cover letter to Recruitment@crea-bab.com before 5 PM on Wednesday June 10, 2020. Please include the Job Title in the subject line specifically indicatingApplication forOperations and Procurement Manager– Mogadishu Somalia.
Only finalists will be contacted. Creative Associates International Inc. is an Equal Opportunity Employer.