HUMAN RESOURCES OFFICER

UNDP

Job Type

Full Time

Location

Mogadishu, Somalia

Description :

Job Description
Agency: UNOCHA
Title: Human Resources Officer (Open to Somali Nationals Only)
Practice Area – Job Family: Management – HUMAN RESOURCES
Vacancy End Date: (Midnight New York, USA) 31/07/2020
Duty Station: Mogadiscio, Somalia
Education & Work Experience: G-Bachelor’s Level Degree – 2 year(s) experience, I-Master’s Level Degree – 1 year(s) experience
Languages
Required:
Desired: English, Somali
Grade: NOA
Vacancy Type: FTA Local
Posting Type: External
Bureau: Arab States
Contract Duration: 1 Year with possibility for extension
Human Resources Officer

Background
Under the direct supervision of the Head of Administration and Finance, the HR Analyst ensures effective delivery of HR services to OCHA/SOMALIA. S/he interprets and applies HR policies, rules and regulations, implements internal procedures and provides solutions to a wide spectrum of complex HR issues. The HR Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale.

The HR Analyst works in close collaboration with UNDP/Somalia staff ensuring successful OCHA performance in HR management.

Duties and Responsibilities
Summary of key functions:

Implementation of HR strategies and policies
Effective HR management
Staff performance management and career development
Facilitation of knowledge building and knowledge sharing in OCHA Somalia.

Provides support to the implementation of HR strategies and policies focusing on achievement of the following results:

• Full compliance of HR activities with UN rules and regulations, OCHA policies, procedures and strategies. Interpretation of HR policies and regulations and advice to senior managers on their applications, taking into account their particular needs.
  OCHA Somalia HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management, control of the workflows in the HR Unit.
  Analysis and elaboration of proposals on the strategic approach to recruitment in OCHA proper use of contractual modalities, forecast of the staffing needs, performance evaluation and staff career development management
  Provides support to effective human resources management focusing on achievement of the following results:
• Management of transparent and competitive recruitment and selection processes including updated job descriptions, proper job classification, vacancy announcement, screening of candidates, organization of interview panels, making recommendations on recruitment
• Preliminary review of submissions to the Local Appointment and Promotion Board (LAPB).
  Management of National Staff contract.
• Monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations.
• Participates in corporate surveys as the Salary Survey, Global Staff Survey Management of the International staff entitlements and benefits delegated to the HR Unit.
• Development and management of rosters and staffing tables.
• Provides support to proper staff performance management and career development focusing on achievement of the following results:
• Analysis of requirements and elaboration of the protocol for performance appraisal process, facilitation of the process.
  Identify training opportunity for OCHA Somalia Staff.
• Elaboration of proposals on and implementation of strategic staffing policies in line with career development
• Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
• Participation in the organization and conduct of training for operations/ programme staff on HR issues
• Synthesis of lessons learned and best practices in HR and administration.
• Sound contributions to knowledge networks and communities of practice

Impact of Results

The key results have an impact on the overall OCHA Somalia efficiency in human resources management and success in the introduction and implementation of HR strategies and policies. Accurate analysis, reporting, proposals on systems enhancement strengthen OCHA credibility of OCHA as an effective and efficient organization in the HR sector.

Competencies
Functional Competencies:

• Building Strategic Partnerships
• Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders
  Promoting Organizational Learning and Knowledge Sharing
• Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
  Documents and analyses innovative strategies and new approaches
  Job Knowledge/Technical Expertise
• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position.
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks.
• Analyzes the requirements and synthesizes proposals.
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning.
• Demonstrates good knowledge of information technology and applies it in work assignments.
• Promoting Organizational Change and Development
• Researches and documents ‘best practices’ in organizational change and development within and outside the UN system.
• Design and Implementation of Management Systems
• Maintains information/databases on system design features.
• Develops simple system components
• Client Orientation
• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
  Organizes and prioritizes work schedule to meet client needs and deadlines.
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients.
• Actively supports the interests of the client by making choices and setting priorities to meet their needs.
• Promoting Accountability and Results-Based Management
• Gathers, analyzes and disseminates information on best practice in accountability and results-based management systems
  Monitors the implementation of corporate accountability and results-based management systems and makes recommendations to enhance performance of business units

Core Competencies:

• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Required Skills and Experience
Education:

Master’s Degree or equivalent in HR, Business Administration, Public Administration or related field;
Bachelor’s degree in HR, Business Administration or related field with a combination of two-year relevant experience in HR may be acceptable in lieu of the Master degree
Experience:

Up to 2 years of relevant experience at the national or international level in providing HR advisory services and/or managing staff and operational systems;
Relevant professional experience within the UN common system is desirable;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web-based management systems.
Language Requirements:

Fluency in English and Somali is required
Disclaimer
Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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