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Finance Coordinator-GPE – Hargeisa, Somaliland

Posted in October 4, 2020

Save the Children

Job Type

Full Time

Location

Hargeisa, Somaliland

Description :

SAVE THE CHILDREN INTERNATIONAL PROGRAMS

ROLE PROFILE

VACANCY ANNOUNCEMENT

For over 90 years, Save the Children has been making a difference in children’s lives in more than 120 countries. We are the world’s largest independent child rights organization. From emergency relief to long-term development, Save the Children secures a child’s right to health, education and protection. Save the

Children is an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. We are looking to recruit for this position to be based in Hargeisa

Position: Finance Coordinator-GPE

Duration: 12 Months

Duty Station: Hargeisa
Please refer the below Job Description for the position description and the key selection criteria.

Interested candidates are required to submit a CV and mandatory cover letter quoting the Job Title on the subject line. The file name of the CV and attachments must be the applicants name and sent

to URL Link:

https://stcuk.taleo.net/careersection/jobdetail.ftl?job=200005UW&lang=en

Please note that only shortlisted applicants will be contacted.

Applications close on Friday 16th October 2020 @ 11:59pm.

We work with children, communities and governments all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself. We need to keep children safe so our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts. All successful applicants will therefore be required

SAVE THE CHILDREN INTERNATIONAL PROGRAMS

ROLE PROFILE

Finance Coordinator-GPE
TEAM/PROGRAMME: Finance Department
LOCATION: Hargeisa with 20% travel to Field Offices
GRADE: 3
CONTRACT LENGTH: One Year

CHILD SAFEGUARDING:

Level 3: The responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE:

The Finance Coordinator is based in Hargeisa and will work in close coordination with the GPE Director, GPE Program Manager, Area Representative, Finance Manager, Finance Director. He/she will also work with other Teams such as Supply Chain, Ministry of Education, Teacher Training Institute and Sub-Award local partners. She/he will ensure implementation of GPE sub grants Policy and sub-contracting procedure of Save the Children and donors Rules & Regulations for the Ministry and related local partners. She/he will also support the Ministry and local partners staff in capacity building and strengthening and ensuring compliance with contractual obligations. The Finance Coordinator will directly report to the Area Finance Manager.
SCOPE OF ROLE

Direct Reports to: Area Finance Manager Staff directly reporting to this post: None

Dimensions: Save the Children works in all three zones in Somalia/Somaliland (Somaliland, Southern States, and Puntland) with a current staff complement of approximately 650 and an annual budget of over 100 Million USD.

KEY AREAS OF ACCOUNTABILITY:

Job Responsibility #1 financial accounting and reporting % of Time: 50%

  •   Scrutinize and ensure that all payments made and related to GPE, are well documented, supported and conforming to the minimum documentation requirement as per Save the Children & donor regulations.
  •   Review sub-grant agreements and other MOUs documents are in line with Award donor and SCI policies and procedures.
  •   Ensure GPE budget dimensions are available to all and correct charging codes are used for all GPE payments for accurate management and donor reporting.
  •   Take a lead role in GPE awards cash flow monitoring, track partner payments and ensure that a seamless flow of cash is maintained for all project activities throughout the year.
  •   Support and oversee the monthly closure of the project financial transactions of the Ministry.
  •   Conduct a monthly review of all GPE partner payments including the Ministry and ensure that documentations related to GPE that may arise out of the monthly financial review are followed up andaddressed conclusively
  •   Act as the compliance focal person between SCI and the GPE partners in all payments and other projectrelated financial operations.
  •   Carry out autonomous checks and visits to support and build capacities of the MOED, TTI and sub- grant partners staff.
  •   Prepare monthly & quarterly budget monitoring reports (burn rates) for the Ministry of Education, TTI and other partners and continuously flag any areas of over and underspending in close coordination with the project implementation plan.
  •   Assist in GPE awards budgets review, amendments and revisions as and when they arise while keeping track of all budget changes during the life of the awards.
  •   Maintain close coordination with Ministry departments, TTI and other project partners.
  •   Support and maintain good communication protocols with the Ministry correspondences and documentif necessary.
  •   Assist in providing technical assistance to the Ministry, Teacher Training Institute (TTI) and sub-grantpartners in issues related to donor compliance, Budget Templates, and MoUs.
  •   Support other functions within the department when required.Job Responsibility #1.2 Capacity building Training of the Ministry, TTI and ROs % of Time: 10%
  •   Support Senior sub-grants staff in identification of capacity gaps of staff and help to develop plans to ensure capacities of MOED staff and other partners are built accordingly.
  •   Provide and facilitate trainings for MOED staff on sub grants policies, compliances and internal controls of the sub grants implementation
  •   Support in rolling out quarterly financial trainings on internal controls and fraud awareness for all Ministry of Education staff subject to approval of Minister or DG.
  •   Provide guidance & training to strengthen capacity building on compliance and fraud detection/preventionJob Responsibility #2: Audit: % of Time: 5%
  •   Assist with planning of Project Specific Audits both Internal and external;
  •   Assist and coordinate the retrieval of Audit documents as per the Audit Samples;
  •   Review Audit samples documents before sharing with the Auditors; ensure all documents are completelysupported and where necessary initiate follow ups with relevant staff for compliance as per the policies.
  •   Facilitate and support the communication with respect to Sub grants policies and procedures within theMinistry, TTI and partners.Job Responsibility #3: Filing system: % of Time: 5%
  •   Set up and maintain Sub grant files for all GPE payment related to stakeholders with the help of the Area archiving focal person.
  •   Ensure all sub grants liquidations and supporting documents are file and archived according to the sub grants files and labelling formats.
  •   Maintains copy of sub-contract and related records in the respective files for a good audit trails.
  •   Update sub grants files on monthly basis according to the sub grants checklist
  •   Prepare field /monitoring reports on any official trips taken outside your duty station or visits
  •   Support the ministry in setting up a good filling system and train both Ministry, TTI and partners.
  •   Prepare quarterly work plans and share with the respective stakeholders.Job Responsibility #6: General: % of Time: 10%
  •   Provide monthly project finance update to the Area Finance Manager and Project Director
  •   Prepare monthly consolidated BVA reports for GPE grants and share with Area Finance Manager forreview
 Perform any other duties as assigned by the immediate supervisor or his/her designate.

COMPETENCIES AND BEHAVIOURS (our Values in Practice) Applying Technical and Professional Expertise

  •   Makes decisions based on professional expertise and experience without deferring unnecessarily to others
  •   Shares knowledge and best practice on technical solutions so that others can make best use of that expertise
  •   Actively seeks new ways to develop the application of technical and professional standards within the teamDelivering Results
    •   Delivers timely and appropriate results using available resources
    •   Takes responsibility for their work and its impact on others
    •   Plans, prioritizes and performs tasks well without needing direct supervision
    •   Understands the link between their work and the organization’s objectivesInnovating and Adapting
    •   Suggests creative improvements and better ways of working
    •   Seeks out and applies successful ideas from others to overcome challenges
    •   Shifts tasks, roles and priorities to perform effectively under changing or unclear conditions
    •   Applies lessons learned to enhance future ways of workingWorking effectively with others
  •   Actively listens to new and different perspectives and experiences of those they work with
  •   Proactively supports team members and trusts their capabilities
  •   Demonstrates understanding of their skills and how they complement those of others within diverseteams and groups
  •   Clarifies their role and responsibilities within the team to maximize impact
QUALIFICATIONS AND EXPERIENCE
  •   A University degree in Accounting or finance or equivalent degree from a recognized university.
  •   A holder of a CPA, ACCA is a bonus.
  •   Minimum 3 years’ experience working in similar role or equivalent in an INGO or with a busy workingenvironment
  •   Computer skills especially in Ms Excel spread sheets, Ms Word and Agresso or FMS Accountingpackages
  •   High level of integrity and ability to work as part of a professional team
  •   Ability and willingness to work under high pressure to meet tight deadlines
  •   Good communication and interpersonal skills
  •   Coaching, mentoring and negotiations skills
  •   Good command of English both written and spoken

Save the Children is an equal opportunity employer. Women are strongly encouraged to apply

Interested and qualified applicants can view the profile and apply for this position through the below URLs:-

How to apply :

Interested and qualified applicants can view the profile and apply for this position through the below URLs:-

https://stcuk.taleo.net/careersection/jobdetail.ftl?job=200005UW&lang=en

Closing Date will be 16th October 2020

Apply Now

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