Finance Assistant
UNOPS
Job Type
Full Time
Location
Mogadishu, Somalia
Description :
Peace and Security Cluster
The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.
UNMAS
United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.
UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis are delivered by UNMAS technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor.
FUNCTIONAL RESPONSIBILITIES
1. Purpose and Scope of Assignment
Under the guidance of the Budget analyst and direct line manager, the Finance Assistant will provide financial and administrative services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with the organisational rules and regulations.
Summary of Key Functions:
- Implementation of operational strategies and procedures
- Accounting and administrative support
- Knowledge building and sharing
Implementation of operational strategies and procedures:
- Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.
- Maintenance of the budget database by verifying and entering approved budgets.
- Assist in recording and updating budget files in the system
Accounting and administrative support:
- Assistance in proper control of the supporting documents for payments and financial report; payment execution.
- Processing of financial documentation (vouchers, supporting documents, telephone invoices, etc.).
- Maintaining internal expenditure control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in OneUNOPS system (such as travel claims, monthly payment orders and other entitlements)
- Provision of information for reports on financial status, procedures, exchange rates, costs and expenditures and potential funding problems.
- Follow-up with clients and other United Nations agencies for information relating to payment
- Assist in verification of operational advances and ensure they are charges to correct Chart of Accounts at the time of reconciliation.
- Assist in drafting monthly reports.
- Preparation of routine correspondence, memoranda and reports in accordance with the standard operating procedures.
- Extracting, inputing, copying and filing data from various sources.
- Maintenance of the proper filing system for financial records and all other documents.
Knowledge building and knowledge sharing
- Participation in the Finance-focused trainings
- Contributions to knowledge networks and communities of practice
COMPETENCIES
| Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. |
| Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. |
| Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). |
| Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. |
| Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. |
| Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. |
| Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. |
EDUCATION/EXPERIENCE/LANGUAGE REQUIREMENTS
Education
- Secondary School Diploma (High School or Equivalent) with four year of relevant experience is required.
Experience
- Relevant experience is defined as experience in accounting and/or finance at national or international level.
- Experience in budget reporting is required.
- Computer literacy is required.
Language Requirements
- Fluent in English (writing, reading and speaking) is required;
- Fluent in Somali (writing, reading and speaking) is required.
CONTRACT TYPE, LEVEL AND DURATION
Contract type: Local Individual Contractor Agreement (LICA) Contract level: LICA4
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
BACKGROUND INFORMATION – UNOPS
UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.
Working with us
UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.
Diversity
With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.
How to apply :
Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.