Finance and Administrative Assistant – Mogadishu, Somalia
Human Appeal
Job Type
Full Time
Location
Mogadishu, Somalia
Description :
About Human Appeal
Human Appeal is a faith-based charity that aims to abolish poverty by providing humanitarian aid, sustainable development programs and championing advocacy for our beneficiaries worldwide. Human Appeal has 7
International Field Offices across Africa, Asia and the Middle East (Iraq, Lebanon, Pakistan, Palestine, Somalia, Turkey, and Yemen). Human Appeal Somalia Field office programme operations are based in Mogadishu, Gedo region and previously Bai region, with programmatic focus in the sectors of; WASH, Shelter, FSL, Education/Child Sponsorship, Protection and Health.
Main Job Purpose
Facilitate the efficient and effective financial operation of Human Appeal office and ensure compliance with Human
Appeal financial policies and procedures alongside donor policies, procedures, guidelines and rules.
Essential Job Responsibilities
Accounting & documenting
Implement financial policies and procedures, including reconcile the accounts payables, receivables/advances and issuing receipts for all the funds received, to assure smooth operation of financial activities.
Maintain accurate and update financial documentations through ensuring copies of project financial files and related documents are filled for back up storage in both hard and soft copies, and confirming that full accountabilities (documentations) are obtained for all expenditures and validity of claims all financial claims, so as to keep financial information solid and reliable.
Cash
Process cash flow activities through establishing the Fund requirements, and submits cash flow forecast every 25th of the month to the Supervisor, and ensuring month end cash counts are properly done are timely submitted to the Supervisor, ensure scanning of supporting documents and sees that proper filing is done in accordance with donor requirements and/ or HA finance manual, for assuring healthy cash flow management.
Assisting in review of cash flow by ensuring Programme Manager reviews/carries out physical cash count reconciled at the end of the week (Thursday) and that Cash counts are filled for review by the Supervisor the following Monday together with the weekly updated cashbook to reflect on previous management and advance.
Budget
Assisting in budgeting through providing the financial review of all Order Requests (OR) and Request for payments in accordance to the set limit in the financial manual (FM), as well as supporting the Supervisor to verify approved payment Vouchers for all payments in accordance to the set limit of FM and running budget line balance.
Payment
Maintain a functional payment schedule by ensuring contracts are respected and paid for according to agreed terms of payments so as to keep excellent goodwill of Human Appeal.
Assure obedience of taxation policies via preparations of schedules for all taxes withheld or paid on a monthly basis where relevant, and submissions to the Supervisor for verification before to the relevant authorities, for finance legality of Human Appeal.
Assistance in overall financial review
Support review on financial status through Assisting with the monthly, quarterly and annual Human Appeal Somalia and donor reports preparation, as well as supporting Finance and Programme Managers to adequately prepare for both internal and independent audits, to spot weakness and strength in financial operation.
Administrative
Assist with office administrative duties from time to time as may be requested by the Supervisor
Experience and Technical Competencies
- Degree level ideally in Finance, Accountancy or Business Administration with a majors in finance and accounting.
- Must be computer literate and proficient in accounting software especially QuickBooks.
- Proven track record of minimum of 3 years’ experience in a finance role.
- Experience in budgeting.
- Excellent English communication skills (both oral and written).
- Ability to work independently, exercise judgement and flexibility in a very challenging environment.
- Demonstrated organizational skills.
- Team player.
- Ability to relate to and motivate team members.
- Highly reliable, able to consistently meet tight deadlines.
Desirable Skills:
- Excellent cross-cultural awareness.
- Experience working in security-sensitive environments and enforcement of team security protocols is an asset.
- Passionate about saving lives, international development work and humanitarian aid.
CONDITION:
Please note this is a local contract, for this role you must have the right to work in Somalia.
How to apply :
We are looking to appoint this role ASAP and will be reviewing applications on a rolling basis, so for the best chance of success submit your application cover letter and CV to;hr.somalia@humanappeal.org.so with subject line Finance and Administrative Assistant by or before 20 June 2020. Apply today to become our Finance
Assistant – we would love to hear from you. *Female candidates are highly encouraged to apply*