FINANCE AND ADMINISTRATION OFFICER – SOMALIA OFFICE
EISA
Job Type
Full Time
Location
Somalia
Description :
VACANCY FOR THE POSITION OF FINANCE AND ADMINISTRATION OFFICER – SOMALIA OFFICE
The Electoral Institute for Sustainable Democracy in Africa (EISA) has a vacancy in Mogadishu, Somalia for the position of Finance and Administration Officer – EU Funded Project.
EISA offers a competitive remuneration package based on qualifications and experience. EISA is a continental not for profit organisation located in Johannesburg, South Africa with field offices in Central African Republic, Democratic Republic of Congo, Gabon, Kenya, Mozambique, Madagascar, Somalia, Zambia and Zimbabwe and has continental and sub-regional programmes. EISA strives for excellence in the promotion of credible elections, citizen participation and the strengthening of political institutions for sustainable democracy in Africa.
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Reports to |
Country Director |
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Purpose of the job |
To ensure that the financial and administrative management of EISA-Somalia |
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Local Governance project is run efficiently and effectively, and provide financial |
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accountability in accordance with budgets, donor and audit requirements |
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Comply with EISA’s Field Office Accounting Procedures Manual |
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To ensure that the assets and the office are managed effectively and efficient with |
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regards to maintenance, safety and security in relation to the Local Governance |
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project. |
Key tasks and responsibilities
- Efficient and effective management and reporting of donor funds
- Monitor and ensure proper accounting for all income and expenditure Process creditors, and statutory payments monthly
- Ensure all assets are well maintained and insured
- Maintain staff records in accordance with EISA’s HR policies and procedures manual applicable to the Local Governance Project
- Adherence to organisational policies and procedures
- Adherence to rules and regulations governing NGO companies in Somalia,
- Provide financial accountability in accordance with the budget, donor and audit requirements Coordinate external and internal audits if required relating to the Local Governance project Monitor capital needs including acquisitions and installations if applicable
- Draft financial policies in line with Somali specific legislation and EISA Finance, Human Resources and Administration Policy Framework.
- Timeously prepare donor and other financial reports according to donor and EISA head office specifications. Provide regular reports to the Country Director and EISA Head Office Finance & Administration Head.
- Setting up appropriate control mechanisms within the Finance and Administration Department Prepare bank reconciliations on a monthly basis and submit to EISA HO Head of Finance.
- Ensure that debtors are followed up on a regular basis if applicable
- Ensure proper financial controls systems and reporting procedures are in place and upheld.
General
Attend and participate in monthly staff meetings, organisational reviews and planning, meetings with donors as well as other meetings that relate to the work of EISA
Any other tasks as required by the Country Director, the Executive Director or his/her representative
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Job Specification
Education
Preferably a Certified Public Accountant (CPA) or First Degree in Finance
Experience
Experience in donor contracting and donor compliance issues At least 3 years’ experience working in an NGO sector
Familiarity with Pastel and project accounting
Knowledge and Skills
Ability to multi-task
Writing and analytical skills
Administration and budgeting skills Availability to travel in the country Computer literacy
Good time management and workflow organisation Management and supervisory skills
Good team management skills
Languages
Fluency in English and Somali
Person specifications
Level-headed and well organised
Adaptable – able to work with people from different cultural backgrounds and education levels Willingness to work beyond official working times
Self-motivated and able to work under pressures Able to work in a team
Organised and accurate
Integrity, honesty and respect for confidentiality
How to apply :
Applications with relevant CV and references should be sent to Ms Ange Marie Njimbere at naphtaly@eisa.org by not later than 27th November, 2020
Only shortlisted candidates will be contacted. Position open to Somalis and women are encouraged to apply.
EISA reserves the right not to appoint.