Education Program Field coordinator

CISP

Job Type

Full Time

Location

Somalia

Description :

Organization: Comitato Internazionale per lo Sviluppo dei Popoli
Country: Somalia
Closing date: 10 Apr 2017

Title: Education Program Field coordinator

Ref N: 001 EDU PROGRAM FIELD COORDINATOR

Sector: EDUCATION

No. of positions: 1

Location of work: Somalia with trips to Nairobi (75/25%)

Reports to: Education Coordinator and Regional Coordinator

Start of work: 01 May 2017

Duration: 8 months Renewable (three months’ probation)

THE VACANCY IS CONDITIONAL TO THE BEGINNING OF DFID & EU FUNDED PROJECT (Expected in the months of April and May 2017. In case the projects will not start the vacancy will be kept on hold)

BACKGROUND INFORMATION:

CISP is an equal employment opportunity employer with its Headquarters in Rome.

Comitato Internazionale Per Lo Sviluppo Dei Popoli – CISP (International Committee for the Development of Peoples) is a development organization established in Rome in 1983, to engage against the impact of poverty and denied rights worldwide. In Somalia, CISP has put in place mechanisms to support local communities and authorities to provide quality pre-primary, primary, non formal and vocational education. In both remote rural areas and urban centers, CISP is working to promote equitable access to education, to reduce drop outs (for both boys and girls) and to improve learning outcomes for all.

In Banadir and Galmudug, CISP is implementing Educate Girls, End Poverty (EGEP) a four year education program dedicated to improving equitable access to education and improving learning for all and a two year project financed by the EU, aiming at improving access to quality education, participation of youth to TVET, capacity of institutions (ELENA).

The education program works with The Federal Government of Somalia and the Galmudug State authorities, communities, parents, teachers, girls and boys alike to promote equitable access to education and to improve learning outcomes at schools and other training facilities. The Education Team also works closely with the Education Directorate and communities to change the policies, achieve inclusivity, sustainability, and results beyond the program’s life.

The program is expecting two projects (DFID and EU funded) to start in the initial months of 2017, hence the new coordinator will be working on the new interventions.

Role and Responsibilities

The Education Program/Field coordinator is responsible for planning, coordination, implementation, monitoring and reporting of the projects in Somalia in the sector of education, vocational skills training and employment promotion.

Planning and Preparation

• Conduct field assessments and support in preparation of concept notes and budget for new initiatives
• Play a crucial role in the relation with the Ministry of Education, Culture and Higher Education in Mogadishu and the Ministry of Education in Galmudug State in the identification of needs and planning of interventions
• Prepare program activity action plan (work plan, calendar and monitoring plan) and budgets in consultation with colleagues in all program locations as well as local implementing stakeholders
• Prepare program activity budgets in advance and monthly funds requests for each program location to submit timely to Program Coordinator
• Play an active role in identification process of local partners and staff to implement activities
• Play an active role in the process of identifying training skill areas, education facilities, education actors and stakeholders
• Oversee mobilizing and sensitizing the targeted communities

  Program Implementation

• Ensure the effective management of the program through planning, coordination, monitoring and review with MOECHE and MoE Galmudug, field staff, and local partners
• Provide supervision of key activities in field locations ensuring consistent quality in each location
• Ensure that project/program monitoring and evaluation system/tools are applied and project progress (activities and outputs), results and immediate objectives (outcomes) and impacts are systematically tracked, documented and shared as appropriate on the basis of CISP and donors’ requirements. This includes both CISP and partners managed projects.
• Ensure that projects are implemented in accordance with the action plans and the involvement of partners and concerned stakeholders at all levels.
• Ensure that CISP and its partners implement project activities in a most efficient, effective and sustainable manner
• Ensure proper financial management of activity implementation according to approved activity budgets prepared
• Play an active role in development of appropriate tools and methods for sustainability along with community stakeholders

Monitoring, Evaluation and Reporting

· Ensure travels to project sites of CISP and partners and regular monitoring of projects together with project team/partners are conducted

· Ensure the participation of target groups, in planning, implementation and M&E of project activities based on CISP principles and approaches

• Liaise with CISP field staff for the implementation of : collection of data, involvement of the beneficiaries, assessments, monitoring, accountability actions
• Collect monthly reports from project officers in each location, check for completion and accuracy and compile high quality monthly reports to submit to Regional Education Program Coordinator in Nairobi
• Ensure quality and relevant data is collected as required and that the monthly reports entail quality and relevant audio / visual documentation
• Ensure relevant and appropriate “stories from the field” are collected to be included in the activity update section of CISP’s website in collaboration with field communications staff
• Provide technical support to local partners and government offices in order for them to prepare and submit required reports
• Assist field staff in the timely delivery of financial reporting documents
• Conduct assessments of various nature related to the education program including identifying the support needs of education facilities, educational staff and trainers, CECs and managers, etc. together with others or alone as required
• Participate in development quality monitoring system and follow up the implementation of the system by partner and centers
• Participate in organizing monthly community review meeting with all stakeholders with respect to the activities / results foreseen in the education program while ensuring the involvement on local authorities and communities (with attention to gender equity).
• Document best practice and lessons learnt from the implementation of the project activities by CISP and ensure that they are reported
• Identify operational/technical and management problems arising during the implementation of the project activities by CISP and its implementing partners and report to the responsible line manager in the organisation to ensure timely action is taken
• As necessary ensure that the challenges/problems as also reported, documented and disseminated to the concerned bodies

Staff Management and Capacity Building

• Identify program staff performance gaps and plan appropriate actions in consultation with CISP coordinator and HR department.
• Assist the field offices in the selection process of key staff
• Ensure team work among education team members
• Provide on-the-job-training (OJT) to the staff and increase the capacity of program staff to implement this plan
• Prepare plans enhancing the capacity of education centers in general and the trainers and managers in particular and follow up the implementation of the plans
• Provide technical support to partners, education facilities and staff on the field to apply appropriate project implementation approaches as indicated in the action of the project, utilising appropriate and relevant curricula and data collection tools, linking training with employment opportunities where appropriate etc.

Field Coordination and Collaboration

• Ensure that the projects are implemented in close coordination with other actors’ education projects
• Establish good working relationship with respective MOE, MOL and other public or private actors at various in planning, managing and monitoring of project activities
• Attend and play proactive in field education forum and other working groups as required by CISP Regional Education Coordinator
• Submit timely 4W updates of activities at school level to Somalia Education Cluster and Sector
• Liaise with relevant stakeholders (including implementing and funding agencies) in the field to allow coordination and synergies as well as to avoid duplication

General Statement of Responsibility

• Perform other related tasks as requested by his/her immediate supervisor
• Comply with all relevant CISP policies and procedures and code of conduct and behaviour
• Account for CISP’s assets and interests and safeguard from loss arising from fraud, waste, weak administration and poor value for money
• Carry out the responsibilities of the role in a way which reflects CISP’s commitments

Profile Required

· Degree or relevant qualification in education, sociology, psychology, gender studies, development or other social science

· Proven experience in education program implementation (knowledge of EU, DFID, UNICEF grants is an asset)

· Analytical mindset in problem solving

· Excellent written and oral communication skills in English and Somali

· Good computer skills, including word, excel and databases

· Capacity to facilitate discussion groups

· Strong leadership and mentorship skills

· Good diplomatic skills

· Ability to multi-task and work under pressure

· Demonstrate passion and commitment for changing people’s lives

· Must be creative, innovative and inquisitive

· Must demonstrate good interpersonal skills

Technical / Professional:

• Have a valid certificate of good conduct.

The position is 75% or more, based in Somalia. Applicants should be legally able to work in Somalia and willing to be based in Somalia Central and South (Mogadishu, Galkacyo, Guriceel)

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