Community Contracting Procurement Specialist
AECOM
Job Type
Full Time
Location
Somalia
Description :
Background
The Somalia TIS+ Project goal is to promote good governance and community cohesion. The objectives of this contract are to: 1) Increase confidence in governance based on equitable participation in decision making and management of community assets. 2) Empower community and government representatives to engage with private sector and development actors in a collaborative process for community growth. 3) Increase Somali engagement in creating a more stable future. 4) Support inclusive, sustainable development by reducing gender gaps in stabilization and development.
Objective
The Community Contracting Procurement Specialist is responsible for joint planning of all community contracting processes and events along with the programatic leads for each geography in which a community contracting event will be held.The Community Contracting Procurement Specialist (referred to as Specialist hereafter) will serve as the community contracting evaluation committee chair person to ensure adherence with requirements, policies and procedures.The Specialist will be responsible for reviewing all bids and BOQs, drafting all procurement related documents, negotiations and persuing all required internal approvals.The position may be based in Nairobi or Somalia but will require but will have extensive (75%)travel to very rural and insecure locations with a paticular focus and central and southern Somalia.The Specialist will also be required to provide ad-hoc reporting as needed.
Primary Responsibilities
Responsibilities include, but are not limited to the following:
•Coordinate and plan community contracting events to ensure smooth and transparent flow from beginning to end.
•Lead/assist the community contracting event leader to ensure smooth implementation on the ground at the community contracting event including planning out communications for the processes and procedures as well as providing the communication directly to participants.
•Serve as the community contracting procurement evaluation committee chairman and note-taker during the evaluation process; guide evaluators on what steps to take and how to evaluate bids as well as to thoroughly document the entire process in accordance with TIS+/AECOM procedures.
•Ensure suppliers/sub-contractors selection made to the most qualified and cost effective vendors.
•Ensure procurements are conducted following procurement processes and compliance requirements are followed or fully implemented.
•Write, review and properly file all procurement related documentation from requisition to contract close out.
•Work closely with program/operations team to develop procurement plans (based on grant kick-off meetings, implementation plans and work plans) to ensure timely and availability of the needed goods and services for community contracting activities.
•Utilize internal control systems to ensure safe guarding of TIS+ assets and funds; prevent and detect fraud and errors; procurement records are accurate/complete and up to date.
• Ensure that Request for Proposals (RFP), Request for Quotations (RFQ) are technically prepared and evaluated and made as per parameters, TIS+ regulations and procurement manual.
•Prepare all contracts (for goods and/or service procurements) to ensure quality standards are met prior to submitting for review and approval as required.
•Follow and update TIS+ management on all meetings with vendors, collect copies of contracted awarded with necessary requirements; at the end of the contract prepare a report of sub-contractor’s performance and fill in the close out contract’s format.
•Conduct regular vendor pre-qualifications according to policies and provide final update report.
•Efficient record keeping and management reporting, products, services availability, reliability, alternatives and market locations area.
•Training for TIS+ procurement and non-procurement staff on procurement regulations, policies and procedures.
•Other duties as assigned.
Reporting
The Community Contracting Procurement Specialist reports to the Procurement Manager or as designated by the Operations Manager.
Qualifications
The Contracting Procurement Specialist must be an individual with strong written and spoken English and Somali languages, experience in procurement rules, regulations and compliance, strong planning and coordination skills with good team working skills and sound judgment. In addition, the individual must meet the following minimum qualifications:
•BSc. degree in either Accounting/Finance, Business Administration or related field is ideal.
•4-5 years USAID funded project experience in procurement or with community contracting in similar roles across areas or program management or procurement/grants.
•Demonstrated ability to solve difficult procurement and logistics problems.
•Excellent and effective communications skills in English are required; Somali language is a big advantage.
•Comprehensive knowledge of market and purchasing options and challenges in Somalia.
•Good computer skills with MS Office Excel and Word.
•Previous experience in Somalia a must.
•Capacity to develop budgets, negotiate contracts, and make sound decisions.
•Conscientious with an excellent sense of judgment
•Strong sense of personal integrity and ability to work effectively with a wide variety of people.
•Flexibility and willingness to travel extensively within Somalia to rural and insecure locations.
LOCATION:
Nairobi, Kenya, or Mogadishu, Somalia with significant travel within Somalia.
LEVEL OF EFFORT:
1 year with possible extension up to three years in total.
How to apply :
Applications with a detailed CV will need to be sent by February 4th, 2017. Submissions for this position will only be accepted via link provided below.
https://aecomtisplus.formstack.com/forms/community_contracting_procurmen…
Only shortlisted candidates will be contacted.