Supply Chain and Logistics Manager
Save the Children
Job Type
Full Time
Location
Somalia
Description :
Organization: Save the Children
Country: Somalia
Closing date: 28 Mar 2017
JOB TITLE: Area Supply Chain and Logistics Manager Somaliland
TEAM/PROGRAMME: Logistics & Supply Chain Management
LOCATION: Hargeisa, with frequent travel to the 3 field Offices in Somaliland
GRADE: 3
TYPE OF CONTRACT: National
CHILD SAFEGUARDING:
Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are responsible for implementing the police checking/vetting process staff.
ROLE PURPOSE:
Under the direct supervision of the Area Representative, the Area Supply Chain and Logistics Manager will oversee procurement, warehousing, fleet, assets and facility contracting and maintenance aspects of Somaliland Area Programme. As an integral member of the Area Management Team, the Area Supply Chain & Logistics Manager will provide day to day logistics support to the programme by undertaking technical and practical operational tasks to ensure smooth, safe and efficient operation of logistical activities.
SCOPE OF ROLE:
Reports to: Area Representative, Somaliland
Technical Line: Country Logistics & Supply Chain Manager
Staff directly reporting to this post: Somaliland Logistics Coordinator, Procurement Officer, Logistics officer, Emergency Logistics Officer and technically line managing all logistic staff in Somaliland
KEY AREAS OF ACCOUNTABILITY:
Strategy
Responsible for implementation of the Area Supply Chain Strategy within the area office
Contribute to development of the Country Supply Chain Strategy
Remain aware of the evolving security situation, adapting logistics activities accordingly and ensuring new emergencies in the area of operations are effectively supported.
Procurement
Ensure that all procurements within Somaliland are conducted in an efficient and transparent manner, in line with procurement policy & scheme of delegation of Save the Children Somalia /Somaliland.
Participate in procurement planning and ensure that all procurement plans are in place, and are correctly filled, considering correct categorisation and pricing
Work with Programme Managers to ensure that both local and international procurements request are placed in line with the procurement plans and in a timely manner
Monitor performance of procurement teams as well as suppliers and ensure that measures are in place to deal with delays and non-performance.
Ensure that Framework Agreements are developed for local procurements in the Area Office.
Inventories and Stock Management
Ensure that all procured materials are properly stored and recorded and that all warehouse policies within the region conform to SCI policies and procedures.
Perform regular checks to ensure that the movement of inventories to or from the warehouses is accurately documented; authorised and necessary paper work is done as per procedure.
Ensure that warehouse staff record movement of supplies in Total Inventory Management (TIM) and that the data in TIM matches with the with physical stock balances
Plan for and supervise monthly stock inventories and ensure that effective stock keeping system is in place.
Analyze programme storage needs and ensure that adequate and appropriate and warehousing facilities is secured
Train warehouse staff as required in managing and documenting the receipt, handling, storage, release and reporting of programme supplies as well as Gift in Kind that come through the SCI warehouse(s).
Responsible for timely consolidation of monthly inventories, checking its accurateness and sharing it with Head of Logistics and the relevant programme staff
Asset Management
Ensure that the records of Assets and Equipment for Somaliland area offices are maintained in line with the Assets management policy.
Coordinate with the logistics staff to ensure that all the changes to the assets & equipments locations, conditions are reflected timely and correctly.
Ensure that the assets that are issued to staff are authorised, recorded and necessary paper work exists as per the policy of Save the Children.
Ensure regular physical check of assets and submission of monthly asset reports
Fleet Management
Responsible for the Management of vehicles fleets in line with Save the Children International standards; ensure that the allocation of vehicles and drivers is done in an effective manner, in response to authorised transport requisitions and support requirements of the programmes.
Serve as a focal point for vehicle rental contracted supplier and issue Purchase Orders for vehicle rentals per program needs. Ensure that all rental vehicles are well maintained are in good working condition.
Put in place a system to brief drivers and ensure that they follow SCI regulations and policies.
Ensure an appropriate monthly vehicle analysis is compiled and sent to the Head of Logistics.
Freight Management and Customs Clearance
Ensure that custom clearance is obtained for all incoming goods as well as goods that are being transported to the field offices from the relevant government agencies.
Ensure efficient management of supplies transportation within the Area of operation.
Ensure that accurate documentation takes place in relation to the movement of items between locations.
Filing and Reporting
Implement standard Save the Children logistic procedures systems in each office and train other log staff for creating and using the filing system.
Ensure that monthly logistics reports are produced and disseminated on time.
Ensure that all paper work is kept according to the policies and procedures of the organisation and filed neatly with supporting documents in respective files.
Undertake any other reasonable duties requested by the Area Representative or the Head of Logistics.
Management of Communication equipment
Ensure that there is adequate and appropriate communication equipment in each field at all times.
Ensure communications assets are effectively used, appropriate procedures and protocols are developed and adhered to, and that they contribute optimally to staff safety and programme effectiveness.
Work with Area Security Focal Manager/Focal Point and ensure that all staff knows how to use the communications equipment.
Staff Management
Technically line manages all the Logistics staff in the Area.
Provide day to day technical support to logistics staff in the field offices, to monitor their performance and provide skills training to fill any gaps in logistics capacity to Logistics staff, Programme staff and Partners.
Ensure appropriate Logistics staffing is place in field offices under Somaliland Programme
Ensure the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities to staff.
Manage the performance of all staff in the logistics work area through effective use of the performance Management System including the establishment of clear, measurable objectives ongoing feedback, periodic reviews fair and unbiased evaluations.
COMPETENCIES AND BEHAVIOURS
Delivering Results (Accomplished)
Maintains a broad strategic perspective at the same time as an awareness of the detail of a situation
Establishes clear and compelling objectives with teams and individuals and monitors progress and performance
Creates and applies measures and metrics to track performance
Holds others accountable for achieving results and challenges underperformance
Demonstrates financial awareness and a concern for cost effectiveness
Developing Self and Others (Accomplished)
Gives regular positive and constructive feedback to others
Identifies clear development needs and development plans through regular constructive reviews of their own performance (and their teams where appropriate)
Creates space for others to learn and provides challenging and stretching tasks and assignments when people are ready for them
Coaches others to learn from their experiences on the job and to use the resources available to them
Problem Solving & Decision Making (Skilled)
Gathers the right information and uses critical thinking to make effective and timely decisions
Knows when to involve others in a decision
Simplifies processes and procedures wherever possible
Applying Technical & Professional Expertise (Skilled)
Delivers work that reflects a good knowledge and application of technical and professional standards
Keeps up to date with trends in their work area
Maintains ethical and professional behaviour in accordance with relevant codes of conducts
Working Effectively With Others (Accomplished)
Enables people from a wide range of backgrounds and perspectives to contribute to positive outcomes
Breaks down silo working and challenges behaviours that are not collaborative
Knows when to follow and lend leadership to strengthen other leaders
Recognises when trust is broken and seeks to resolve conflict and re-establish trust
QUALIFICATIONS AND EXPERIENCE
Bachelor Degree or equivalent in relevant field.
professional certification in Supply Chain Management
Progressive 3-5 years of experience in handling logistics in an INGO.
Fluency in written and spoken English.
Must have strong reporting and communication skills and excellent computer skills in MS Word & Excel.
Experience in procurement, fleet management including vehicles maintenance, servicing & repairs
Knowledge & experience of dealing with service providers and contractors.
Ability to work under pressure to deadlines.
Ability to work independently on his or her own initiative
Strong team skills
CHILD SAFEGUARDING POLICY:
Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding – Declaration of Acceptance Form] and comply with the SCIs Child Safeguarding Policy which is a statement of SCIs commitment to preventing abuse and protecting children with whom it comes into contact.
This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for. SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International’s Code of Conduct sets out the standards which all staff members must adhere to.
CODE OF CONDUCT
Because Save the Children’s work is based on deeply held values and principles, it is essential that our commitment to children’s rights and humanitarian principles is supported and demonstrated by all members of staff. Save the Children’s Code of Conduct sets out the standards which all staff members must adhere to.
Application procedures:
Interested candidates are required to apply through the online portal of the company.
How to apply :
Please follow this link to apply: http://www.aplitrak.com/?adid=bW9oYW1vdWQuMjEzNTAuMzgzMEBzYXZldGhlY2hpbGRyZW5hby5hcGxpdHJhay5jb20